APPROVED
Minutes of a Regular Meeting
Pittsfield Charter Township Board of Trustees, January 28, 2003
E.A. Jackson Morris Hall, The Robert A. Lillie Service Center
6201 W. Michigan Avenue, Ann Arbor, Michigan 48108
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1.0 Call Meeting to Order
Supervisor Walter called the
meeting to order at 7:30 p.m., a quorum was present.
2.0 Pledge of Allegiance led bySupervisor Walter.
3.0 Roll Call – all members present.
4.0 Open Meetings Act/Public Comment I – none.
5.0 Public Hearings/Presentations
6.0 Approval of Minutes
6.1 Request Approval of Minutes of the Work Session held on January 13, 2003.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the minutes of the work session held on January 13, 2003, as corrected.
Trustee Brostrom said that page 2, 12th line in the 4th paragraph, should read “…probably between elevations of 810 and 820 feet”. On the 4th line of the 6th paragraph on the same page, the word “line” should be replaced with “elevation”. Following the line after “YCUA” there should be a semi-colon instead of a comma. On page 3, 2nd paragraph, a semicolon should replace the comma after the word “little”, and on page 8, 6th paragraph, the word “affect” should be “effect”. He asked what creation of a separate parcel meant in the second line on page 10, 9th paragraph.
Supervisor Walter said that in order for Parks and Recreation to apply for a grant, the property that will be assigned to Utilities must be delineated and a separate parcel created. He said that the Utilities Fund will pay for this parcel.
Clerk Lirones said that the meaning seemed clear.
Trustee Brostrom said that was fine. He asked what was meant by “or this project” on Page 10, 11th paragraph.
Clerk Lirones said that this Utilities project will be paying for its own share of the land. She said she had reviewed the minutes with the engineer and he had pointed out that he had misspoken on page 2, and that in the 6th paragraph, he meant to say “the hydrostatic water level of the pressure at the tank site” was 870 or 880, not the pressure from YCUA. She said he wanted the Board members to understand that YCUA’s pressure at Pittsfield’s border is 930.
MOTION CARRIED.
6.2 Request Approval of the Minutes of the Regular Board Meeting held on January 14, 2003.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the minutes of the regular Board meeting held on January 14, 2003, as corrected.
Trustee Burhop pointed out that Norm Schneyer’s name had been spelled wrong.
Trustee Brostrom said that on page 8, 3rd paragraph, the words “this” and “not” should be removed, and in the second paragraph from the bottom it should read, “…the Geddes family could get drawn in”. On page 11, 3rd paragraph from the bottom, the word “about” should be inserted after the word ordinance, and in the last paragraph on the same page a semi-colon should replace the comma after “this”. He added that on page 15, 6th paragraph, the word “need” should be replaced with “needs”.
MOTION CARRIED.
7.0 Consent Agenda
8.0 Items from the Treasurer
8.1 Request Approval of a Resolution Authorizing the Redemption of the 1991 Water and Sewer Special Assessment Bonds, Series A.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve a resolution authorizing the redemption of the 1991 Water and Sewer Special Assessment Bonds, Series A. (See Attachment #1)
Treasurer Skrobola referred to a letter from Tom Traciak of ACI Finance, and documents from bond counsel Don Keim. He explained that these bonds would have run until the year 2011, and were for the West Side Utilities district which includes Stonebridge and Lake Forest. He explained that funds are invested to generate enough money to cover the interest payments for the special assessment. He said that Comerica’s J Fund averaged a 1.5 % interest rate last year, with no sign of increasing, and explained that if the bonds were not redeemed as described in the resolution, the cost over time to the township could be approximately $700,000. He described the redemption clause which allows issuers to redeem bonds prior to maturity. He said that this would relieve the debt of the township for the bonds, but any special assessments still outstanding would continue to be paid to the township.
Trustee Marine asked if township would actually ask the owners of the bonds to turn them in to receive interest on them.
Treasurer Skrobola said that a notice will be sent out saying that these bonds will be redeemed on April 1, 2003 at face value plus a 1.5% premium. He said if bond holders do not turn them in at that time they will only be worth face value. He reminded the Board that 98% of these special assessments had been pre-paid, so the potential cost to the township was high if the bonds were not redeemed. He said that there is no question this has to be done.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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8.2 Request Approval to Enter into Agreement between Washtenaw County Road Commission and Charter Township of Pittsfield, to pave a portion of Munger Road between Textile Road and Morgan Road.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve the request to enter into an agreement between the Washtenaw County Road Commission and the Charter Township of Pittsfield, to pave a portion of Munger Road between Textile Road and Morgan Road. (See Attachment #2)
Clerk Lirones suggested adding “that portion which is approximately from Gingko Drive proceeding south to the end of the current pavement” to the agreement to more accurately describe the section of Munger Road being paved.
Supervisor Walter referred to the special assessment district formed to pay for the paving of Munger Road to serve the Hickory Pointe subdivision. He said that the township and WCRC had bargained with the developer to pave that portion of the road at a reasonable cost to the Hickory Pointe residents. The cost was reduced in part by leaving this section out of the special assessment district, thus leaving this unpaved gap. He felt the cost was reasonable for the township, and he appreciated the WCRC stepping up to get this accomplished by paying for a large portion. He added that participation from Ypsilanti Township was also good.
Trustee Marine said that if this extra pavement is something that Ypsilanti Township also wants, then perhaps Pittsfield should simply leave it for them to pay for.
Supervisor Walter said that it is a safety concern and it would be a disservice to the residents to leave this large gravel patch on a paved road. He commended the Road Commission for coming up with this agreement to pave the gap.
Trustee Marine asked how the Munger Road paving was coming along and when it will be completed.
Treasurer Skrobola said it had been delayed because some electric poles had to be moved, but it was expected to be finished by the end of the next construction season.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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9.0 Items from the Clerk
9.1 Request to Approve Resolution #03-03 for Annexation to the City of Ann Arbor, for Holzapfel property known as 3169 Baylis, Brookside Subdivision Lot 12.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve Resolution #03-03 for annexation to the City of Ann Arbor for the Holzapfel property known as 3169 Baylis, Brookside Subdivision Lot 12. (See Attachment #3)
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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9.2 Request to Approve Resolution #03-04 for Annexation to the City of Ann Arbor, for property known as Balmoral, (Oxford Condominiums) Lots 5,6,7,8, and 9 of South Main Acres, Section 5, Pittsfield Charter Township.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve Resolution #03-04 for annexation to the City of Ann Arbor for the property known as Balmoral, (Oxford Condominiums) Lots 5,6,7,8, and 9 of South Main Acres, Section 5, Pittsfield Charter Township. (See Attachment #4)
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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9.3 Request to Approve Resolution #02-28 for Annexation to the City of Ann Arbor, for Property known as 3090 Cherry Tree Lane, Section 11, Pittsfield Charter Township.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve the revised Resolution #02-28 for Annexation to the City of Ann Arbor, for property known as 3090 Cherry Tree Lane, Section 11, Pittsfield Charter Township. (See Attachment #5).
Clerk Lirones said that this revision was necessary because the legal description supplied to the township had been incorrect in the original resolution.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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9.4 Receive Report on the status of audio system repair and improvements on Morris Hall.
Motion by Trustee Brostrom, supported by Trustee Burhop, to receive the report on the status of the audio system repair and improvements on Morris Hall.
Clerk Lirones said that Sound Media had been very apologetic that it had taken them so long to prepare the bid package. She said it should not take long to repair the system after the bids were received and a contractor could be selected.
Trustee Conner asked if Sound Media had given any specifications on exactly what needed to be done and what equipment was needed.
Clerk Lirones said yes, that information had been sent out with the requests for bids.
MOTION CARRIED.
9.5 Request Approval for Payment of Payables, checks #41254-41738 in the amount of $358,031.46.
Motion by Trustee Brostrom, supported by Trustee Marine, to approve payment of the payables, checks #41254-41738 in the amount of $358,031.46.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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10.0 Items from the Supervisor/Assessor
11.0 Items from the Office of Public Safety
11.1 Receive Pittsfield Township Police Department Weighmaster/Motorcarrier report for the month of December 2002.
Motion by Clerk Lirones, supported by Trustee Brostrom, to receive the Pittsfield Township Police Department Weighmaster/Motorcarrier report for the month of December 2002.
MOTION CARRIED.
11.2 Request to Approve 2003 Patrol Vehicle Replacement from Signature Ford Inc. and Red Holman Pontiac for a total cost of $170,821.00 and charged to account #301.970 – Police Department Capital Outlay.
Motion by Clerk Lirones, supported by Trustee Brostrom, to approve 2003 patrol vehicle replacement from Signature Ford Inc. and Red Holman Pontiac for a total cost of $170,821.00 and charged to account #301.970 – Police Department Capital Outlay.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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12.0 Items from the Office of Municipal Services/Planning and Zoning
12.1 Request to Approve Resolution Authorizing the Promotion of Mr. Joseph Liberadzki to the Position of Utilities Field Technician II, effective Wednesday January 29, 2003, at an hourly wage of $12.17 per hr. as stipulated by AFSCME Union contract.
Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve the resolution authorizing the promotion of Mr. Joe Liberadzki to the position of Utilities Field Technician II, effective Wednesday January 29, 2003, at an hourly wage of $12.17 per hr. as stipulated by AFSCME Union Contract.
WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the promotion of Mr. Joe Liberadzki from the position of Utilities Field Technician I to the position of Utilities Field Technician II, and
WHEREAS, Ms. Liberadzki meets the qualifications set forth in the Utilities Field Technician II job description and has successfully completed the pre-employment hiring process,
NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Charter Township Board of Trustees authorize the hiring of Mr. Joseph Liberadzki, to serve in the position of Utilities Field Technician II, effective Wednesday, January 29, 2003, at an hourly wage of $12.17 per hr. as stipulated by the AFSCME Union contract.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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12.2 Request Approval of Resolution for Authorization to Re-Pipe the Air Handler at the Pittsfield Charter Township Administration Building from Goyette Mechanical for a price not to exceed $4,950.00 and charged to account #265-778.00.
Trustee Marine asked where the money for these repairs comes from.
Supervisor Walter said that it is part of the Building and Grounds Maintenance budget.
Trustee Conner asked if these improvements were the result of the studies that had been done, and if all of these repairs will work together. He asked what work had already been done.
Supervisor Walter said that he hoped everything would work together, and said he would have to ask Building Official Kurt Weiland about the work done so far.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the resolution for authorization to re-pipe the air handler at the Pittsfield Charter Township Administration Building from Goyette Mechanical for a price not to exceed $4,950.00 and charged to account #265-778.00.
WHEREAS, the township has a need for re-piping of the air handler, and
WHEREAS, the township has received a fair and reasonable price,
NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to accept a contract with Goyette Mechanical for a price not to exceed $4,950.00.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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12.3 Request Approval of a Resolution for Authorization to Replace the Actuator Valve at the Pittsfield Charter Township Administration Building from MCMI for a price not to exceed $975.00 and charged to account #265-778.000.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve the resolution for authorization to replace the actuator valve at the Pittsfield Charter Township Administration Building from MCMI for a price not to exceed $975.00 and charged to account #265-778.000.
WHEREAS, the township has a need to replace the actuator valve, and
WHEREAS, the township has received a fair and reasonable price,
NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to accept a contract with MCMI for a price not to exceed $975.00.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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12.4 Request Approval of a Resolution for Authorization to Contract for Engineering to Study Humidifying the Pittsfield Charter Township Administration Building with Cummins & Barnard, amount not to exceed $2,550.00 and charged to account #265-778.00.
Motion by Trustee Conner, supported by Trustee Brostrom, to approve the resolution for authorization to contract for engineering to study humidifying the Pittsfield Charter Township Administration Building with Cummins & Barnard, amount not to exceed $2,550.00 and charged to account #265-778.00.
Trustee Conner asked if this study will provide information necessary to do this job.
Supervisor Walter said that the township needs to find out what needs to be done, what can be done, and how much it will cost. He said that this study will allow the Board to make some policy decisions on what direction to go.
Clerk Lirones added that humidification should save money on heating and cooling.
WHEREAS, the township has a need for a humidification system, and
WHEREAS, the township has received a fair and reasonable price,
NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to enter into a contract with Cummins & Barnard, amount not to exceed $2,550.00.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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12.5 Request to Approve RZ 02-05 Dombal [Second Reading].
Motion by Clerk Lirones, supported by Treasurer Skrobola, to adopt the resolution for approval of an ordinance to amend the Pittsfield Charter Township Zoning Ordinance RZ 02-05 Dombal [Second Reading]. (See attachment #6)
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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13.0 Items from the Parks & Recreation Department
13.1 Request Approval to change the hourly pay rate for casual employees, Brad Kwiatkowski and Elaine Cousino, from $8.50 per hour to $9.00 per hour, no benefits, effective February 3, 2003 and charged to account #751-706.00.
Motion by Trustee Conner, supported by Trustee Brostrom, to approve changing the hourly pay rate for casual employees Brad Kwiatkowski and Elaine Cousino, from $8.50 per hour to $9.00 per hour, no benefits, effective February 3, 2003 and charged to account #751-706.000.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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14.0 Unfinished Business
14.1 Motion to Approve Adoption of Wetlands Protection Ordinance #255 [Second Reading].
Motion by Trustee Conner, supported by Treasurer Skrobola, to approve adoption of Wetlands Protection Ordinance #255 [Second Reading].
Supervisor Walter pointed out that there had been corrections to the ordinance, but not to the map.
Trustee Burhop said that line 18 on page 7 was missing the word “with”, on page 10, line 3, the word “ten” should be spelled out, and on page 22, line 12 the word “in” was missing. On page 43, line 28, the word “fifteen” should be spelled out, on page 46, line 8, the word “and” should be deleted, and in line 13 of the same page the comma should not fall within the parentheses. On page 55, line 8, the word “seven” should be spelled out. She asked if the “adopted on” date on page 59 should be 2003 instead of 2002.
Clerk Lirones said yes.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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14.2 Motion to Approve Adoption of Wetlands Inventory Map.
Motion by Trustee Brostrom, supported by Trustee Burhop, to approve the adoption of the Wetlands Inventory Map.
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ROLL CALL VOTE: |
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AYES: |
Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter. |
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NAYS: |
None. |
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ABSENT: |
None. |
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ABSTAIN: |
None. |
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MOTION CARRIED. |
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15.0 New Business
16.0 Public Comment II-none.
17.0 Adjournment by Supervisor Walter at 8:30 p.m.
_____________________________
Arianne Garza, Department Assistant
Recording Clerk
Pittsfield Charter Township
_____________________________
Christina L. Lirones, ClerkPittsfield Charter Township
_____________________________
James R. Walter, Supervisor
Pittsfield Charter Township
MINUTES APPROVED, AS CORRECTED, AT THE PITTSFIELD CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING HELD FEBRUARY 11, 2003.
