APPROVED
Minutes of a Regular
Meeting
Pittsfield Charter Township Board of Trustees, July 23, 2002
E.A. Jackson Morris Hall, The Robert A. Lillie Service Center
6201 W. Michigan Avenue, Ann Arbor, Michigan 48108
Members Present: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter
Members Absent: None.
Others Present: Jessica Heilmann (Recording Clerk), Judith Walter.
_______________________________________________________________________________________________
1.0 Call Meeting
to Order
Supervisor Walter called the meeting to order at 7:30 p.m., a quorum was present.
2.0 Pledge of Allegiance - led by Supervisor Walter.
3.0 Roll Call – all members present.
4.0 Open Meetings Act/Public Comment I-none.
5.0 Public Hearings/Presentations-none.
6.0 Approval of Minutes
6.1 Request to Approve the Minutes of the Regular Board Meeting held on July 9, 2002.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the minutes of the regular Board Meeting held on July 9, 2002, as corrected.
Trustee Burhop said that on page 8, fifth paragraph from the top, a semi-colon should be inserted after HUD. Also on page 8, eighth paragraph from the top, second line, she said that a comma should be inserted after joins. She also noted that on page 9, eighth paragraph from the top, second line, a comma should be inserted after “said”.
Trustee Brostrom added that on page 8, eighth paragraph from the top, the last line should read “He also wanted to know how long …funds will be available.” He also asked that on page 9, seventh paragraph from the bottom the first sentence should read “Supervisor Walter said that even though the ban is mandatory…”. He asked that the word “the” be substituted for “that” in the fourth line of the second paragraph on page 3.
MOTION CARRIED.
7.0 Consent Agenda
8.0 Items from the Treasurer
9.0 Items from the Clerk
9.1 Request Approval for Payment of the Payables, check numbers 39385 through 39497, in the amount of $475,993.16.
Motion by Trustee Brostrom, supported by Trustee Burhop, to approve payment of payables, check numbers 39385 through 39497, in the amount of $475,993.16.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: Conner.
ABSTAIN: None.
MOTION CARRIED.
9.2 Receive letter of resignation from Department Assistant II, Jessica Heilmann, effective August 8, 2002.
Supervisor Walter said that the resignation would be effective August 9, 2002.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to receive with regret the letter of resignation from Department Assistant II, Jessica Heilmann, effective August 9, 2002.
Trustee Marine thanked Ms. Heilmann for her service and wished her luck in future endeavors.
MOTION CARRIED.
9.3 Request to approve annexation to the City of Ann Arbor, property located on Stone School Road, Section 10, Pittsfield Charter Township.
Motion by Trustee Brostrom, supported by Trustee Burhop, to approve the resolution for annexation to the City of Ann Arbor, property located on Stone School Road, Section 10, Pittsfield Charter Township. (See attachment #1)
Clerk Lirones noted that in the second whereas, second line, the word “are” should be inserted after described.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: Conner.
ABSTAIN: None.
MOTION CARRIED.
9.4 Receive Control Account Report for the Month of June 2002.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to receive control account report for the month of June 2002.
MOTION CARRIED.
10.0 Items from the Supervisor/Assessor
10.1 Recommendation to appoint Sharon Paterson to the Compensation Commission, term: July 31, 2002 through July 31, 2007.
Trustee Burhop said she highly recommends Ms. Paterson for the Compensation Commission. She said she graduated with an MBA from the University of Chicago and is highly intelligent.
Motion by Treasurer Skrobola, supported
by Trustee Brostrom, to appoint Sharon Paterson to the Compensation Commission,
term July 31, 2002 through July 31, 2007.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: Conner.
ABSTAIN: None.
MOTION CARRIED.
11.0 Items from the Office of Public Safety
11.1 Receive Police Department Call Activity Statistical Report for the month of June 2002.
Motion by Clerk Lirones, supported by Trustee Marine, to receive the Police Department call activity statistical report for the month of June 2002.
MOTION CARRIED.
11.2 Request Approval for Reimbursement for classes attended, to Sergeant Brandon Williams for the amount of $1,320.00 (100%).
Trustee Conner arrived.
Motion by Clerk Lirones, supported by Trustee Conner, to approve reimbursement for classes attended, to Sergeant Brandon Williams in the amount of $1,320.00.
Trustee Brostrom had a question about a discrepancy between figures in the supporting documents.
Trustee Burhop said that the difference was due to a course fee.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.3 Request Approval for Reimbursement for classes attended, to Lieutenant Raymond Hagen for the amount of $645.00 (100%).
Motion by Trustee Brostrom, supported
by Trustee Burhop, to approve reimbursement for classes attended, to Lieutenant
Raymond Hagen in the amount of $645.00.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.4 Request to conduct Service Inspection –Tower 2, from Sutphen Corporation at the cost of $1,100.00 to be charged to account #336-863-Vehicle Maintenance and Repairs.
Motion by Clerk Lirones, supported by
Trustee Brostrom, to conduct Service Inspection-Tower 2, from Sutphen
Corporation at the cost of $1,100.00 to be charged to account #336-863-Vehicle
Maintenance and Repairs.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.5 Receive letter of resignation from Paid-on-Call Firefighter Joshua Gonzalez.
Motion by Trustee Marine, supported by Clerk Lirones, to receive letter of resignation from paid-on-call firefighter Joshua Gonzalez.
MOTION CARRIED.
11.6 Receive Fire Department Incident Summary Report for month of June 2002.
Motion by Trustee Brostrom, supported by Trustee Burhop, to receive the Fire Department incident summary for the month of June 2002.
MOTION CARRIED.
11.7 Receive Police Department Weighmaster/Motorcarrier Monthly Report for Mid April 2002 through June 2002.
Motion by Clerk Lirones, supported by Trustee Marine, to receive the Police Department Weighmaster/Motorcarrier monthly report for mid-April 2002 through June 2002.
MOTION CARRIED.
12.0 Items from the Office of Municipal Services/Planning and Zoning
12.1 Request Approval of Resolution for Authorization to Accept Cleaning Contract with K.G. Floors for the Community Center, at a rate of $1,295.00 per month.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the resolution for authorization to accept cleaning contract with K.G. Floors for the Community Center, at a rate of $1,295.00 per month.
WHEREAS, the Township has a need for cleaning services for the Community Center, and
WHEREAS, the Township has received bids on the proposed work and have found a fair and reasonable price,
NOW THEREFORE BE IT RESOLVED, that the Township accept the contract with K.G.’S Floors for cleaning service at a rate of $1,295.00 per month.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
12.2 Request Approval of Resolution for Authorization to Accept Cleaning Contract with Populist Contractors for Administration Building, at a rate of $1,160.00 per month.
Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve the resolution to accept cleaning contract with Populist Contractors for Administration Building, at a rate of $1,160.00 per month.
WHEREAS, the Township has a need for cleaning services for the Administration Building, and
WHEREAS, the Township has received bids on the proposed work and have found a fair and reasonable price,
NOW THEREFORE BE IT RESOLVED, that the Township accept the contract with Populist Contractors for cleaning service at a rate of $1,160.00 per month.
Trustee Marine asked why the township was using two different contractors. He also asked if one of the selected contractors was the one on a probationary contract with the township.
Clerk Lirones said that Director Cooperrider had separate standards for cleaning the Parks and Recreation building. She said Mr. Weiland selected the group that was best for the Administration and Utilities Building and that they had great references. She said that KG Floors was the company on a probationary contract, and although there has been improvement, Mr. Weiland felt that Populist Contractors was a better choice in terms of price and references.
Trustee Brostrom asked about the amount of the bid on the supporting materials.
Clerk Lirones said the price is lower because it is a package price.
Trustee Marine asked if the cost of refills was taken into account when awarding bids.
Clerk Lirones indicated that was taken into account.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
12.3 Request Approval of Resolution for Authorization to Accept the Cleaning Contract with Populist Contractors for the Utilities Field Office Building, at a rate of $210.00 per month.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the resolution to accept the cleaning contract with Populist Contractors for the Utilities Field Office Building, at a rate of $210.00 per month.
WHEREAS, the Township has a need for cleaning services for the Utilities Field Office Building, and
WHEREAS, the Township has received bids on the proposed work and have found a fair and reasonable price,
NOW THEREFORE BE IT RESOLVED, that the Township accept the contract with Populist Contractors for cleaning service at a rate of $210.00 per month.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
12.4 Account Number for the Utilities Department Team-Building and Problem Solving Program.
Motion by Trustee Burhop, supported by Treasurer Skrobola, to receive the memorandum from Human Resources Director Kristin Orlowski regarding the Utilities Department Team-Building and Problem Solving Program.
MOTION CARRIED.
13.0 Items from the Parks & Recreation Department
13.1 Receive Letter of Resignation from Margo Williams, casual worker for Parks and Recreation Department.
Motion by Clerk Lirones, supported by Treasurer Skrobola, to receive the letter of resignation from Margo Williams, casual worker for the Parks and Recreation Department.
MOTION CARRIED.
14.0 Unfinished Business
15.0 New Business
15.1 Motion to Approve Signature of Supervisor to sign Volunteer Stream Clean-Up Grant Contract.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve the signature of the Supervisor on Volunteer Stream Clean-Up Grant Contract.
Trustee Marine asked if there were matching funds required.
Supervisor Walter said that this $1,000.00 will help with the clean-up of the new park land. He said matching funds are not required, and every bit of help counts. He said along the paths in the Hillsdale South property, there are mattresses and other garbage that need to be removed so the public can enjoy the area.
ROLL CALL VOTE:
AYES: Brostrom,
Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:
None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
16.0 Public Comment II
Trustee Conner asked if a time had been set to visit the prison.
Clerk Lirones said a time could be worked out informally between members of the Board so everyone is able to attend.
17.0 Adjournment - by Supervisor Walter at 7:56 p.m.
______________________
Jessica Heilmann
Recording Clerk
Pittsfield Charter Township
_____________________
Christina L. Lirones, Clerk
Pittsfield Charter Township
____________________
James R. Walter, Supervisor
Pittsfield Charter Township
MINUTES APPROVED, AS CORRECTED, AT THE PITTSFIELD CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING HELD ON AUGUST 13, 2002.
