APPROVED
Minutes of a Regular
Meeting
Pittsfield Charter Township Board of Trustees, June 25, 2002
E.A. Jackson Morris Hall, The Robert A. Lillie Service Center
6201 W. Michigan Avenue, Ann Arbor, Michigan 48108
Members Present: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
Members Absent: None.
Others Present: Jessica Heilmann (Recording Clerk), Kristin Orlowski, Debra Talcott, Allen Gunn, Judith Walter.
______________________________________________________________________
1.0 Call Meeting
to Order
Supervisor Walter called the meeting to order at 7:30 p.m., a quorum was present.
2.0 Pledge of Allegiance led by Supervisor Walter.
3.0 Roll Call – all members present.
4.0 Open Meetings Act/Public Comment I
Supervisor Walter requested that items 10.1 and 10.2 and items 10.4 and 10.5 be moved up in the agenda to follow approval of the minutes.
Supervisor Walter also announced his plans to appoint a citizen committee at the next regular Board Meeting to advise the township on various possibilities for the township property in the central area. He said he would like to hear from citizens with various ideas and view points. He said that the committee would not be responsible for the actual planning for the area; they would just review and evaluate ideas. He said in the past few weeks he’s heard suggestions for everything from cemeteries to campgrounds to greenways presented for the area. He said that the committee would tour the area, and then help the township reach out and collect ideas from the community. He said that the Board would be very involved with the actual planning for the central area.
Supervisor Walter also noted that there is a water advisory stemming from a pressure problem with the water distributor and in the township. He said the odd even ban would have to be enforced in order to protect the integrity of system.
There was no public comment.
5.0 Public Hearings/Presentations-none.
6.0 Approval of Minutes
6.1 Request Approval of Minutes of the Regular Board Meeting held on June 11, 2002.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the minutes of the Regular Board Meeting held on June 11, 2002, as corrected.
Trustee Burhop noted a correction in the 4th paragraph from the bottom on page three. She said it should read “…not many duplexes in Pittsfield.” She also noted a correction in the 8th paragraph from the bottom on page four. She said she believed Trustee Conner said that “…the community will compete for the same funds.”
Trustee Brostrom made several corrections on page five. He said he felt it would add clarity to the 3rd paragraph if the word federal was inserted before program. He also noted that Congress should be capitalized. On page 9 last paragraph, he asked that Trustee Marine’s comments be revised to read “…so that the construction of the high school could proceed.” He also asked that the word he be inserted in the first line of that paragraph. He also said that he believed that the comment attributed to Trustee Marine in the middle paragraph on page four was actually his.
Trustee Marine agreed. He noted that on page 10, 4th paragraph from the top, Clerk Lirones actually said “…ratify the agreement.” He also asked that the comment above item 10.4 be moved to below item 10.4.
MOTION CARRIED.
7.0 Consent Agenda
8.0 Items from the Treasurer
8.1 Request Approval of Road Commission Pittsfield Contract for 2002.
Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve the Road Commission Pittsfield Contract for 2002.
Treasurer Skrobola said that negotiations are not totally concluded. He said he would like to see these projects go ahead so the township can utilize the Road Commission’s matching funds.
Trustee Brostrom asked if these projects are a result of negotiations between the Road Commission and the Township.
Treasurer Skrobola said that yes, the projects are mutually evaluated.
Trustee Conner asked if there were more or less projects than last year.
Treasurer Skrobola said that the township has received more State funds from the Road Commission, but will have less expenditures and fewer projects.
Supervisor Walter said that it should be Briar Hill, not Briar Ridge on item 4.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
9.0 Items from the Clerk
Request Approval for Payment of Payables, check numbers 39123 through 39240, in the amount of $619,987.02.
Motion by Clerk Lirones, supported by Treasurer Skrobola, to
approve payment of payables, check numbers 39123 through 39240, in the amount
of $619,987.02.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
9.2 Receive Control Account Report for month of May 2002.
Motion by Trustee Brostrom, supported by Trustee Burhop, to
receive the control account report for the month of May 2002.
MOTION CARRIED.
9.3 Request Approval of Resolution to Amend the 2002 General Fund Budget.
Supervisor Walter said that it is the recommendation of Accounting Manager Tracy Watkins that these amendments to the budget be made.
Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve the resolution to amend the 2002 General Fund Budget.
Trustee Burhop said she couldn’t find most of the categories in her copy of the budget. She said many numbers were not there. She also asked why this was being done in June. She said she would appreciate more information.
Supervisor Walter said that there has been a recommendation to transfer some funds, due to the land purchase and other expenditures. He said these things occurred after the budget was prepared , and this action will reconcile the budget.
Clerk Lirones said that new line items sometimes have to be created for accounts after the budget is prepared. She said that the Accounts Manager has a record of all the accounts.
Motion by Trustee Burhop, supported by Trustee Marine, to postpone action on this item until the next regular Board Meeting in order to gather more detailed information.
Trustee Burhop said she would like to sit down with Ms. Watkins and find the correlation between the numbers and the budget items.
MOTION TO POSTPONE CARRIED.
10.0 Items from the Supervisor/Assessor
10.1 Request Approval of Resolution Authorizing the Acceptance of bid for Replacement Telephone System.
Mr. Allen Gunn of Roach-Reid presented a diagram of the new telephone system he could provide for the township. He explained that there are a lot of phone lines coming into the administration building that could be eliminated. He proposed to have a digital trunk come from the Verizon switch and to run a digital connection from that switch over to the Ameritech switch near the Utilities building. He said Ameritech is also able to provide a digital connection to the Parks and Recreation Building. He said dial tone would be provided by a prime rate interface (PRI) circuit which would be installed at the Utilities building. He said that this would allow the township to eliminate most of the individual lines that are going into all township buildings. He said T1 lines would be installed, and they are private and the township would be leasing them from Ameritech and Verizon. He said that the PRI circuit provides about 23 phone lines, which is a reduction from the over 90 current phone lines used by the township. He said that the 23 lines will be allocated on a per need basis throughout the township using telephone switching equipment within the Utilities building which will interface with the trunk line coming in. He said that each employee and/or department will have a private Ann Arbor number and when a call comes in it will enter the switching equipment and be relayed to the appropriate area. He said that item 10.1 is for the purchase of equipment and item 10.2 is for LDMI to provide the private T1 lines and the PRI circuit. He said that it is likely that there will be approximately 8 outside phone lines brought in to the Administration building and several others at each of the other buildings for fax machines and for emergency back-up. He said that now, calls from one township building to another are outside calls and are charged at nearly 9 cents. He said that this system would eliminate those outside calls and everyone would have a 4 number extension no matter what building they work in.
Supervisor Walter said that there has been difficulty getting the phones to operate properly. He said that the new system would increase the reliability of the system and decrease monthly costs a significant amount.
Clerk Lirones asked if this would help with the e-mail system and internet capabilities too.
Mr. Gunn said that the new system will not provide e-mail, but the T1 line lays the groundwork for future e-mail use.
Trustee Conner asked if all of the calls could be handled on 23 lines. He asked if telephone calling patterns have been studied. He asked if the 23 lines were not sufficient, if that number could be increased. He also asked about the time frame for the project and the interim phone service.
Mr. Gunn said that the 23 channels are dynamically allocated. He said that means when one line is released, it is thrown back into the pool to be used by someone else. He said that there is a 24th channel that is used to poll the other lines. He said many township lines sit idle for hours at a time, and the dynamic abilities of the PRI would eliminate a lot of idle time. He said that the system has the capacity to be doubled. He said that the longest portion of the project would be ordering and implementing the lines, and that would take anywhere from 30-60 days. He said once the PRI circuit is implemented, then the switching equipment will be installed in each building. He said that the whole system will be down for a period of ten minutes, and each phone will be down a couple of minutes. He said as much work as possible will be done in the evenings to disrupt service as little as possible.
Trustee Conner asked about 45 cents being charged for local calls under the new system. He verified this was a typo and the number should read 4.5 cents.
Supervisor Walter noted that 4.5 cents is about half of what the township is paying now, and calls to all departments would be free if this proposal is approved.
Trustee Marine asked if the projected monthly expenses cover the entire system.
Phil Pierson, Information System Specialist, said it did. He said that some installation fees will be waived with a three year service agreement, but others would not. Mr. Pierson gave out a sheet with estimates of how much the township could save if the new system was installed.
Supervisor Walter said that when comparing costs, there is not a do-nothing option. He said that equipment upgrades are necessary; calls can’t be transferred and the voicemail system has problems. He said that the telephone system presented is reliable and a long term solution.
Trustee Conner asked if there were any additional features with the new phone system.
Mr. Gunn said that this telephone system will provide uniformity throughout the township. He said that everyone will be using identical phone sets. He said additionally there would be a centralized voicemail system and any township employee could have a mailbox. He said another feature is the auto-call distribution group which spreads out general line calls fairly between all phones. He said other features include programmable buttons, speed dial, and the capacity for an 8 party conference with 6 outside lines.
Clerk Lirones said that at the present time no one answers the main line and people have to deal with a voice menu system. She said that with the new system, residents will get a real person answering the main line.
Supervisor Walter asked if conference calls could be set up internally.
Mr. Gunn said certainly.
Trustee Marine asked about the 3 year contract. He asked what would happen if people are unhappy with the provider. He asked if anyone had called to get references for the companies.
Mr. Pierson said he did not get references for LDMI. He said it is a private company and as such is less subject to variations in the market. He said that their bid is lower than Ameritech’s. He said he would be happy to get some references.
Mr. Gunn said LDMI has a customer attrition rate of less than 1 ½ percent. He said he has dealt with them on many occasions, and they do have a 24 hour customer service department that is fully staffed. He said they have the best service he has ever experienced. Mr. Gunn said LDMI has a policy that if there is a problem and the company is notified in writing, and it doesn’t get fixed within 30 days, the contract can be cancelled.
Trustee Conner asked if the equipment was generic and could be used by other service providers.
Mr. Gunn said that the equipment is standard and could be switched to another provider.
Trustee Burhop asked if anyone is using this telephone system as presented.
Mr. Gunn said it is cutting edge technology, but said there were others using comparable systems and they have been happy with their results.
Mr. Pierson said he called several references that use a comparable telephone system, and they were all very positive.
Trustee Burhop asked who Mr. Gunn worked for.
Mr. Gunn said he was employed by Roach-Reid. He said he didn’t represent LDMI; he just uses them in certain cases.
Trustee Conner said LDMI is a well respected name in the business.
Motion by Treasurer Skrobola, supported by Trustee Brostrom,
to approve the resolution authorizing the acceptance of the bid for a replacement
telephone system.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
WHEREAS, the current telephone systems of Pittsfield Charter Township found in the Administration Building, Parks and Recreation, and Utilities are inadequate and no longer reliable for use by employees serving the needs of the Township residents.
AND WHEREAS, the IT committee authorized the creation of an RFP which was distributed to 6 interested firms and 4 bids were received, the IT committee recommends the acceptance of a bid from Roach-Reid Business Systems for a new telephone system.
AND WHEREAS, the Information Technology Budget for 2002 includes a line item 259-970 and Utilities a line item 592-970 for capital expenditure, which will be directed toward said telephone system.
NOW, THEREFORE BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorizes the acceptance of the bid from Roach-Reid Business Systems not to exceed $67,938.40 for the networked telephone and voice messaging system.
10.2 Request Approval of Resolution Authorizing the signing of a Service Agreement with LDMI.
Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve the resolution (amended) authorizing the signing of a service agreement with LDMI to provide connectivity among the township buildings and with telephone service for those buildings.
Trustee Brostrom noted several corrections to the resolution including revising the total amount of reoccurring monthly fees from $1517.00 to $1487.63 in the third whereas.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
WHEREAS, the proposed new telephone systems of Pittsfield Charter Township to be deployed in the Administration Building, Parks and Recreation, and Utilities will require that the three buildings be networked together.
AND WHEREAS, LDMI TELECOMMUNICATIONS, INC. of Michigan can provide both the leased T-1 lines among the buildings and the Prime Rate Interface which will provide telephone service to those buildings at a rate which will offer substantial monthly savings for the township in telephone expenditures.
AND WHEREAS, under the three year term of the contract, LDMI would waive the $1500.00 installation fee for the PRI, and other installation fees would total $660.00, and the recurring monthly fees for the network connection and the telephone line interface would total $1487.63
NOW, THEREFORE BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorizes the acceptance of the contract from LDMI Telecommunications for building and telephone system connectivity.
10.3 Recommendation by Treasurer Skrobola to reappoint Mary Schroer to Economic Development Corporation Board of Directors for a six (6) year term, effective July 1, 2002 through July 1, 2008.
Motion by Clerk Lirones, supported by Trustee Burhop, to reappoint Mary Schroer to the Economic Development Corporation Board of Directors for a six (6) year term, effective July 1, 2002 through July 1, 2008.
Supervisor Walter said that this is a township Board, and Ms. Schroer has already served for 8 years. He said that there is no residency requirement, though Ms. Schroer has lived in Pittsfield in the past.
MOTION CARRIED.
10.4 Request Approval from Ms. Kristin Orlowski, Human Resources Manager, for Sexual Harassment Training for Administrative and AFSCME Employees.
Ms. Orlowski, Human Resources Manager, said this training is important for all staff to attend. She said that there have been two landmark court cases that say it is essential to take steps to prevent sexual harassment. She said she would encourage the Board to pass this item.
Trustee Brostrom agreed that this training is important. He asked about the $1650.00 fee. He asked if the training would be during business hours.
Ms. Orlowski said $1650.00 is the full cost for the training. She said that the training would be done on site and that employees could either attend a morning or afternoon session.
Trustee Conner asked if this training had been done in the past. He asked if there were materials from this training session that could be used in the future.
Ms. Orlowski said that this training has not been done in past, and it is extremely important to start.
Trustee Marine asked if there was a policy that stated all new employees would get the training. He asked how she selected this trainer.
Ms. Orlowski said he did customer service training about 2 years ago and was well received by the employees.
Trustee Marine asked how effective the training was.
Ms. Orlowski said there was positive feedback on the training, and that improvement was noted by managers.
Trustee Brostrom asked if the Township has a specific problem in this area of the workplace.
Ms. Orlowski said no, but that the township needs to be proactive in this matter.
Supervisor Walter said that there have been some incidents and claims, and that any incident is costly not only in a fiscal sense, but also in terms of time, reputation, and employee relations.
Trustee Conner asked if Ms. Orlowski or the trainer would go through the investigation procedure with employees. He asked if there was feedback from the public about improved service after the last seminar.
Ms. Orlowski said there was not feedback gathered from the public after the last training session. She said exams will be a part of this training and there will be a record of those attending.
Clerk Lirones said this is a good idea and will develop good habits among employees. She said this will help develop a culture of sensitivity.
Motion by Trustee Conner, supported by Trustee Brostrom, to
approve Sexual Harassment Training for Administrative and AFSCME employees.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
10.5 Request Approval for Merit Pay Increase Policy effective July 1, 2002 for all administrative/non-union employees, with the exception of those otherwise covered by an employment contract.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve Merit Pay Increase Policy effective July 1, 2002 for all administrative/non-union employees, with the exception of those otherwise covered by an employment contract.
Trustee Brostrom suggested several changes to the resolution for clarity purposes. He also asked about cost of living increases.
Ms. Orlowski said that cost of living is separate from the merit pay increase.
Trustee Marine disagreed with the first suggestion made by Trustee Brostrom, and noted what changes he would like made to the resolution. There was consent among Board members for these changes.
Trustee Conner asked if merit increases had to come before the Board. He asked if employees progress to midpoint automatically.
Ms. Orlowski said that employees do progress automatically to the mid-point provided there are no negative reports from managers, and any progress onward is merit based. She said that the range is set up with market conditions in mind.
Treasurer Skrobola said he believed that merit increases should come before the Board because it is a type of expenditure.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.0 Items from the Office of Public Safety
11.1 Receive memorandum on the termination of Andrew King from the Auxiliary Police Program.
Motion by Clerk Lirones, supported by Trustee Brostrom, to
receive memorandum on the termination of Andrew King from the Auxiliary Police
Program.
MOTION CARRIED.
11.2 Request Approval to purchase batteries-Fire Department, from Chief Supply at a cost of $830.00 to be charged to account #336-851- Fire Radio Maintenance.
Motion by Clerk Lirones, supported by Trustee Brostrom, to
approve purchase of batteries-Fire Department, from Chief Supply at a cost of
$830.00 to be charged to account #336-851- Fire Radio Maintenance.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.3 Request Approval to purchase Carbon Monoxide Monitor- Fire Department, from Granger Supply, at a cost of $530.00 to be charged to account #336-977- Fire Equipment Supplies.
Motion by Trustee Marine, supported by Clerk Lirones, to
approve purchase of Carbon Monoxide Monitor- Fire Department, from Granger
Supply, at a cost of $530.00 to be charged to account #336-977- Fire Equipment Supplies.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.4 Request Approval to purchase Radio Equipment from Electronic Service Center Inc. for the amount of $2,285.00 (includes installation and warranty), to be charged to account #301.970-Law Enforcement Capital Expenditure Account.
Motion by Trustee Brostrom, supported by Clerk Lirones, to
approve purchase of Radio Equipment from Electronic Service Center Inc. for the
amount of $2,285.00 (includes installation and warranty), to be charged to
account #301.970-Law Enforcement Capital Expenditure Account.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.5 Request Approval to purchase Replacement Radar Units from Kustom Signals Inc. for the amount of $2,578.00 (shipping and warranty included), to be charged to account #301.970-Law Enforcement Capital Expenditure Account.
Motion by Trustee Burhop, supported by Trustee Conner, to
approve purchase of Replacement Radar Units from Kustom Signals Inc. for the
amount of $2,578.00 (shipping and warranty included), to be charged to account
#301.970-Law Enforcement Capital Expenditure Account.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.6 Request Approval for Police Officer Hire of Kristen Daniel Beard, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining Agreement and will be paid from account #301-702.
Motion by Trustee Burhop, supported by Trustee Brostrom, to
approve Police Officer hire of Kristen Daniel Beard, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining
Agreement and will be paid from account #301-702.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.7 Request Approval for Police Officer Hire of David Lee Thomas, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining Agreement and will be paid from account #205-702.
Motion by Trustee Brostrom, supported by Trustee Burhop, to
approve Police Officer hire of David Lee Thomas, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining Agreement and
will be paid from account #205-702.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.8 Request Approval for Police Officer Hire of Tiffany Doreen Menck, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining Agreement and will be paid from account #301-702.
Motion by Clerk Lirones, supported by Trustee Brostrom, to
approve Police Officer hire of Tiffany Doreen Menck, effective June 24, 2002 at the beginning level salary as provided by the Collective Bargaining
Agreement and will be paid from account #301-702.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
11.9 Request Tuition Reimbursement for Officer Michael McVicker, for a total amount of $422.63.
Motion by Trustee Conner, supported by Trustee Marine, to
approve tuition reimbursement for Officer Michael McVicker, for a total amount
of $422.63.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
12.0 Items from the Office of Municipal Services/Planning and Zoning
12.1 Request Approval of Resolution authorizing the hire of Ms. Sherie L. St. Charles to the position of Assistant Planner, effective July 15, 2002, at a salary of $31,863.00 per year.
Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve resolution authorizing the hire of Ms. Sherie L. St. Charles to the position of Assistant Planner, effective July 15, 2002, at a salary of $31,863.00 per year.
Trustee Marine asked if she would be working full time while trying to her finish her Masters degree.
Supervisor Walters said he believed that she already has credit hours toward the degree.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the hiring of Ms. Sherie St. Charles for the position of Assistant Planner.
AND, WHEREAS, Ms. St. Charles meets the qualifications set forth in the Assistant Planner job description and has successfully completed the pre-employment hiring process.
NOW, THEREFORE, BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorize the hiring of Ms. Sherie St. Charles, to serve in the position of Assistant Planner, effective Monday, July 15, 2002, at a starting salary of $31,863.00 per year.
12.2 Request Approval of Resolution authorizing the hire of Mr. David C. Prichard to the position of Utilities Field Technician I in the Utilities Department, effective Wednesday June 26, 2002 at a starting wage of $10.70 per hour as stipulated by the AFSCME Union Contract.
Motion by Treasurer Skrobola, supported by Trustee Burhop, to
approve resolution authorizing the hire of Mr. David C. Prichard to the
position of Utilities Field Technician I in the Utilities Department, effective
Wednesday June 26, 2002 at a starting wage of $10.70 per hour as stipulated by
the AFSCME Union Contract.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the hiring of Mr. David C. Prichard for the position of Utilities Field Technician I.
AND, WHEREAS, Mr. David C. Prichard meets the qualifications set forth in the Utilities Field Technician I job description and has successfully completed the pre-employment hiring process.
NOW, THEREFORE, BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorize the hiring of Mr. David C. Prichard, to serve in the position of Utilities Field Technician I, effective Wednesday, June 26, 2002, at a starting wage of $10.70 per hr., as stipulated by the AFSCME Union contract.
12.3 Request Approval to purchase a Hewlett-Packard Laserjet 5100tn from Micro Source at a cost of $2,139.00, to be charged to account # 592-740, for Utilities Billing Department.
Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve purchase of a Hewlett-Packard Laserjet 5100tn from Micro Source at a cost of $2,139.00, to be charged to account # 592-740, for Utilities Billing Department.
Trustee Conner said he would like to know how much money is left in this account.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
12.4 Request Approval of Resolution to set Utility Rates.
Motion by Clerk Lirones, supported by Trustee Conner, to adopt resolution 02-24 to set Utility Rates. (see Attachment #1)
Trustee Marine asked what current user rates are.
Supervisor Walter said he wasn’t sure, but that auditors reviewed water rates to make sure that the township wasn’t losing money.
Clerk Lirones said that Ann Arbor sewer rates were raised 9% and YCUA rates were also raised, and this increase reflects a pass-through cost from the suppliers.
Supervisor Walter said it was a 17 cent increase.
Trustee Marine asked if rates would be reviewed on a yearly basis.
Supervisor Walter said that there have been significant increases from the suppliers in the past few years, and that the township needs to charge sufficient rates to maintain the system. He said he thinks this the rates need to be reviewed yearly.
Clerk Lirones said a yearly review will help to keep incremental costs in line.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
13.0 Items from the Parks & Recreation Department
13.1 Request Approval to hire Elaine Cousino as Casual Employee in Parks and Recreation Department for 20 hours/week, at $8.50 per hour with no benefits, to be charged to account #751-706.000.
Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve the hire of Elaine Cousino as a casual employee in the Parks and Recreation Department for 20 hours/week, at $8.50 per hour with no benefits, to be charged to account #751-706.000.
Trustee Brostrom asked about the difference between a casual and part-time employee.
Clerk Lirones said a casual employee works less than a part-time employee.
Trustee Marine said Ms. Cousino is well qualified and has great letters of reference.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MOTION CARRIED.
14.0 Unfinished Business-none.
15.0 New Business
Trustee Burhop asked about the Metron Farnier water meters and if water loss in the township is down.
Supervisor Walter said the installation of the meters is complete, and water loss is down.
Trustee Marine asked if it would be possible to get an update on the status of big projects like this.
Trustee Conner said he thought these big projects should come back for an analysis.
Supervisor Walter said the Board should identify projects that they would like follow-up information on, and the appropriate staff member would be invited to come brief the Board on the status of the project.
Trustee Brostrom asked about the Vactor truck
Supervisor Walter said that there have been union problems with the Vactor truck. He said the truck is working fine and it is going out in the field, but there are grievances filed by the union every time it goes out.
Clerk Lirones said she hasn’t seen a basement claim for a sewer back-up in a while.
Trustee Conner said he would suggest keeping a list of unfinished business.
Trustee Burhop said there was no trash pick-up in her neighborhood today.
Supervisor Walter said that residents should call the township, not Great Lakes Waste, to report a problem with garbage pick-up. He said he wants to know immediately so he can rectify the situation.
16.0 Public Comment II-none.
17.0 Adjournment by Supervisor Walter at 9:28 p.m.
_____________________________
Jessica Heilmann, Department Assistant
Recording Clerk
Pittsfield Charter Township
_____________________________
Christina L. Lirones, Clerk
Pittsfield Charter Township
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James R. Walter, Supervisor
Pittsfield Charter Township
MINUTES APPROVED AS CORRECTED AT THE PITTSFIELD CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING HELD ON JULY 9, 2002.
