Pittsfield Charter Twp, Michigan

APPROVED

Minutes of a Regular Meeting
Pittsfield Charter Township Board of Trustees, June 11, 2002
E.A. Jackson Morris Hall, The Robert A. Lillie Service Center
6201 W. Michigan Avenue, Ann Arbor, Michigan 48108

Members Present:     Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter

Members Absent:      None.

Others Present:          Lloyd Johnson, Judith Walter, Amy Klinke, Mary Ellen Wall, Debra Talcott.

____________________________________________________________________________

1.0 Call Meeting to Order
Supervisor Walter called the meeting to order at 7:30 p.m., a quorum was present.

2.0 Pledge of Allegiance - led by Supervisor Walter.

3.0 Roll Call – all members present.

4.0 Open Meetings Act/Public Comment I

Lloyd Johnson, of 3400 Morgan Rd., addressed the Board regarding item 9.4 on the agenda.  He said that the public address system has always been deficient, whether because of faulty installation or misuse, and that about 6 years ago he had made an offer of $3,000, to correct this system.  He said that he had spoken with dozens of citizens who had attended meetings and had suffered great frustration due to only being able to hear about 1/3 of what was said.  He said that his offer still stands, and if the Board can locate what is needed to repair this problem, he will make a personal pledge of $3,000 to be paid to PittsfieldTownship.

Supervisor Walter thanked him.

5.0 Public Hearings/Presentations

5.0       Presentation on Urban CountyStatus by Mark Roby.

Amy Klinke, of Washtenaw County Administration, said that WashtenawCounty has become eligible to be an UrbanCounty and receive Community Development Block Grant (CDBG) funds.  She said that if Pittsfield agrees to participate, the County itself would receive and serve as the administrator for the funds.  She said that an Urban County can be formed in two ways – either to get a total combined population of 200,000 or more (excluding metropolitan cities), or to get a population of at least 100,000, but less than 200,000, containing no less than 51% of the county’s low to moderate income population.  She recommended the latter and outlined the UrbanCounty qualification schedule.

Mark Roby, from Washtenaw County Community Development, went over the spending strategy and plan that an entitlement community might use to allocate its funds.

Supervisor Walter said that in the Board’s packet there were no projects identified in Pittsfield because at the time it was developed WashtenawCounty was not in discussion with Pittsfield.  He directed the Board’s attention to the new memorandum on this matter.  He asked if the County were to decide that the homeless shelter on Ellsworth is part of their “fair-housing” plan, would Pittsfield be obligated to go along with that and not fight the rezoning.

Ms. Klinke said that she had spoken with both Bob Guenzel and Curtis Hedger and they had agreed that this was something that they would not use in their lawsuit.  She said that the county is willing to work with Pittsfield on any other concerns and questions, and even put them in writing.

Mr. Roby said that most of the Block Grant dollars are intended for low to moderate income households.

Supervisor Walter referred to the sentence in the handout regarding the need for a policy restricting the use of excessive force by law enforcement agencies.  He asked what this meant.

Ms. Klinke said that county law enforcement agencies do not have that specific policy, so it is being looked at to see if it is really needed, and if it is, what kind of wording will be used to create that policy.  She said that once that is determined, PittsfieldTownship will be notified with the results.

Supervisor Walter said that a definition of terms would be helpful.  He said that he wanted to know what these terms meant, and what they were likely to mean in the future.

Mr. Roby said that the agreement language was federal boilerplate, and needed to be reviewed by legal counsel.  He said that every entitlement community in the country has signed this, and he hadn’t heard that there were any problems stemming from it.

Trustee Conner suggested that perhaps some of the paragraphs could be deleted.

Mr. Roby said no, because the cooperative agreement is boilerplate.  He said that there could also be secondary local agreements that would not need to be submitted to U.S. Department of Housing and Development (HUD).

Trustee Conner asked if exceptions could be made to the paragraphs on an addendum.

Mr. Roby said that exceptions could not be made.  He said that the disagreement about the shelter would be clarified before proceeding.

Clerk Lirones asked how the Board could authorize Supervisor Walter to sign the agreement by July 12, 2002, when its meaning is still unclear.  She asked whether an ordinance was needed regarding the law enforcement issue.

Supervisor Walter said that an ordinance may not be necessary, and that it may be as simple as something administrative from the Director of Public Safety.  He pointed out that there were many questions of this sort that needed to be worked out.

Ms. Klinke said that she will submit something to the Board by Friday regarding the language.

Supervisor Walter said that everyone on the Board wanted to avoid any unintended liabilities.

Mr. Roby asked if any of the Board members wanted to go over any of the possible projects, which had been developed based on discussions with Clerk Lirones and Supervisor Walter.

Supervisor Walter said that he was pleased that the projects suggested improving the current modest housing to make it more livable.  He said that he thought that was more efficient than building new affordable housing.

Trustee Conner asked if these were grants.

Mr. Roby said that they were Block Grants.  He said that for homeowner rehabilitation they generally carry a 0% interest rate.  He said that the idea is that people do not re-pay on that loan until they sell the house.  He said that these can be forgiven after a period of time, and the level of interest can be chosen by the local community.

Trustee Conner asked what kind of human services would available for a place like Evergreen Pointe, for example.

Mr. Roby said that one idea would be to fund an on-site social worker.

Trustee Conner asked about a rent subsidy program.

Mr. Roby said that there are other programs that could provide rent subsidies, and that block grant money could be used to fund improvements to a site, or to leverage acquisition of a building to be used for multi-family housing.

Trustee Conner asked what qualified as multi-family housing.

Mr. Roby was not sure if it was more than four units or two units, like a duplex.

Trustee Conner said that there were not many duplexes in Pittsfield.

Supervisor Walter said that mobile home communities would also be eligible.

Trustee Conner asked what kind of help would be available for people who get into financial trouble.

Mr. Roby said credit counseling or perhaps substance abuse counseling.  He said that it depended on the events leading up to the financial difficulties.

Trustee Conner said that some of these services were already available.

Mr. Roby said that this could be an enhancement to existing services.

Trustee Brostrom asked Mr. Roby to clarify how the funds would be divided among the different communities, and if there would be any cost to the Township.

Mr. Roby said that there was no local match required for CDBG funds.  He said that there is another program included, called the HOME program, that would require a 25% local match, but that its use is not required.  He said that the plan for fund allocation is driven by census data on low to moderate income families in the community.

Trustee Marine said that 70% of all of the funds received had to be used to benefit the population of people who fell below the 71.6% Area Median Income, and of that amount 15% could be used for Human Services.  He asked what the other 30% could be used for, and also what the rest of the 70% could be used for.

Mr. Roby said that for the 70%, the rest is often used for various kinds housing and homeowner rehabilitation, as well as sewer hook-ups and assessments.

Trustee Marine asked if those services could also go to people who were not in the low to moderate range.

Mr. Roby said no.  He said that the other 30% was more for an area like emergency funding, or beautification of an area that houses mostly low to moderate income people.

Trustee Conner asked who made the decisions regarding how money is received and how it will be spent.

Ms. Klinke said that there will be an executive committee made up of officials from each municipality.

Trustee Conner asked if every municipality involved in the committee will compete for the same funds.

Ms. Klinke said that it is a cooperative planning process.

Trustee Conner said that it sounded more like negotiations and asked if the funds will be available in perpetuity.

Mr. Roby said that this is an annual allocation that may vary due to the federal budget.

Trustee Conner asked where in Michigan this program was currently in effect.

Mr. Roby said Wayne, Oakland, Macomb, Kent, and GeneseeCounties.

Trustee Marine asked how the currently involved counties handle the fund allocations.

Ms. Klinke said that a chart was being put together to see how those counties were making their decisions.

Trustee Conner asked Mr. Roby to point out a project in one of the other counties that had been funded by this program, how it was developed, and what its perceived outcome was.

Mr. Roby said that OaklandCounty had spent 30%-40% on improvements that had to do with homeowner health and safety.  He said that another idea was to help homebuyers with down-payment assistance, but said that he had no specific existing project to point to.

Trustee Brostrom asked if there was a threat of this federal program being legislatively cut from the budget.

Mr. Roby said that the CDBG program was very popular in Congress.

Supervisor Walter thanked Mr. Roby and Ms. Klinke.

6.0 Approval of Minutes

6.1       Motion to Approve the Minutes of the Regular Board Meeting held on May 28, 2002.

Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve the minutes of the regular Board meeting held on May, 28, 2002.
MOTION CARRIED.

6.2       Motion to Approve the Minutes of the Joint Meeting of The Pittsfield Charter Township Planning Commission and Board of Trustees held on May 30, 2002.

Trustee Marine said that on p.19, five paragraphs from the bottom, he did not believe that Trustee Burhop had said that the Housing Committee had voted to give subsidies on affordable housing.  He said that it was his understanding that she had said that the HUD funding had been approved for affordable housing.  He said that it should read, “…voted to accept the HUD subsidies at the last meeting”.

Trustee Burhop agreed.

Trustee Brostrom said that on p. 4, in the first full paragraph, the last line should contain “of what is there”, and the next paragraph should say “before developer gets hold of it”.  He added that two paragraphs below that, the 3rd line should read “and he said he wanted to farm the land”

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve the minutes of the joint meeting of the Pittsfield Charter Township Planning Commission and Board of Trustees held on May 30, 2002, as corrected.
MOTION CARRIED.

7.0 Consent Agenda

8.0 Items from the Treasurer

9.0 Items from the Clerk

9.1       Request Approval for Payment of the Payables, check numbers 39000 through 39122, in the amount of $118,828.84 for May 31, 2002.

Motion by Clerk Lirones, supported by Trustee Burhop, to approve payment of the payables, check numbers 39000 through 39122, in the amount of $118, 828.84 for May 31, 2002.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT:       None.
ABSTAIN:      None.
MOTION CARRIED.

9.2         Motion to Approve Resolution #02-22, Support of Grant Application to MDEQ Volunteer Cleanup in Pittsfield Drain #5 (Central Area Preserve).

Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve Resolution #02-22, support of grant application to MDEQ volunteer cleanup in Pittsfield Drain #5 (Central Area Preserve).

WHEREAS, the Michigan Department of Environmental Quality and the Michigan River Network have announced small grants to fund cleanup of rivers, streams, and creeks between June 28 and October 31 of this year, and

WHEREAS, the watercourse in Pittsfield known as Pittsfield Drain Number Five flows through the newly purchased township central area park and into the Saline River, a tributary of the River Raisin, which is currently listed under the Great Lakes Water Quality Agreement as one of Michigan’s Areas of Concern for water pollution control, and

WHEREAS, this Pittsfield stream corridor is adversely affected by deposits of trash, logjams, and other debris,

THEREFORE, BE IT RESOLVED, that the Pittsfield Charter Township Board of Trustees supports the following grant application to the Michigan DEQ:

The Central Area Cleanup Project: This application will fund a series of volunteer cleanup days, providing supplies, liability insurance, disposal costs, and volunteer recruitment and appreciation costs.  The requested amount of $5,000 must be matched by $1,700 in cash or in kind contribution from township or other local sources.

ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

9.3       Motion to Approve Payment to Attorney George Davis for Review and Revision of Wetlands Protection Ordinance in the amount of $2,500.00, and to Approve Final Review, not to exceed 8 hours at $125.00 per hour ($1,000.00 total) to be charged to account #286-818 (Phase II EPA/DEQ Compliance Program).

Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve payment to Attorney George Davis for review and revision of Wetlands Protection Ordinance in the amount of $2,500.00, and to approve final review, not to exceed 8 hours at $125.00 per hour ($1,000.00 total), to be charged to account #286-818 (Phase II EPA/DEQ Compliance Program).

Trustee Brostrom said that the total was not indicated.

Supervisor Walter said that the total will not be known until Mr. Davis is finished with the final review, which would not exceed 8 hours at $125 per hour.

Trustee Conner said that the Wetlands committee has worked very hard on the ordinance under review, and it has taken Mr. Davis almost as much time for his review as it had taken the committee to put the ordinance together.  He said that as a member of the committee, he would like to get this ordinance into effect as soon as possible.

ROLL CALL VOTE:
AYES: Brostrom, Burhop,Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:        None.
ABSTAIN:     None.
MOTION CARRIED.

9.4       Motion to Approve to Contract with Sound Media for Design and Specifications to repair current Sound System in Morris Hall, in the amount of $2,000.00, to be charged to account #265-818 (Building and Grounds, 6201 W. Michigan Ave.).

Clerk Lirones said that this company had helped quite a few government public halls and schools that had situations similar to the one in Morris Hall.  She said that the work done by Sound Media would provide specifications needed in order to send out for bids.

Trustee Burhop asked if there was any assurance that, should the new system fail, the township will not be charged for anything besides the specifications.

Clerk Lirones said that Sound Media had said that Morris Hall currently contained a fair amount of decent equipment, but that it had been installed incorrectly.  She said that the $2,000.00 fee currently in question was non-refundable.

Trustee Marine asked if any of the company’s references had been contacted.

Clerk Lirones said that Deputy Clerk Jan BenDor had contacted some of them.

Trustee Conner asked if Sound Media had said that the whole thing should just be replaced.

Clerk Lirones said that after the initial observation, Sound Media had said that they believed they had something to work with here.  She said that the initial estimate for repairs had been $18,000.00 and added that if Sound Media were to do the repair work themselves, then the $2,000.00 investigative fee would be deducted from that.

Trustee Brostrom said that when the time comes for the contract to be signed there will need to be some guarantees built into it.

Clerk Lirones agreed.

Trustee Conner asked if the original company who had installed the system had been contacted.

Clerk Lirones said that they could not be located.

Lloyd Johnson asked if anyone had ever suggested using a clip on microphone.  He said that the Board members had a habit of turning away from the microphones, and this type of microphone would minimize sound loss.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve contracting with Sound Media for design and specifications to repair the current sound system in Morris Hall, in the amount of $2,000.00, to be charged to account #265-818 (Building and Grounds, 6201 W. Michigan Ave.).
ROLL CALL VOTE:
AYES:             Brostrom, Burhop,Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

10.0 Items from the Supervisor/Assessor

10.1     Motion to Approve Resolution Authorizing an Assessing Department Internship to be filled by Mr. Todd BenDor, effective June 12, 2002 through August 2002 at a pay rate of $8.50 per hour, up to 40 hours per week.

Trustee Burhop said that she felt that the Board should not consider a family member of an officer of the township for employment.  She said that the situation could put strains on interpersonal relationships between other employees, and that it is a situation that she wished that she had not been put in, having to vote against the son of somebody that she respects.  She said that she thought that Mr. BenDor’s resume was fantastic, and that he probably belonged in a think tank instead of doing the sort of work that he would be doing in the said internship, but that this was something that smacked of favoritism.  She referred to her background in banking and the strictness of that industry in prohibiting nepotism.

Clerk Lirones pointed out that while it is true that Mr. BenDor is Deputy Clerk Jan BenDor’s son, the internship he has applied for is in a separate department that bears no direct relationship with the department in which she works.  She added that within the township there are quite a few people who are married or have a family member working in another department.

Trustee Burhop said that it she did not believe that it was a healthy relationship.  She noted that in might be different if it were a larger building and he were on a separate floor, but said that at the administration building all of the other departments are all within eyesight.  She said that perhaps the other cases could be grandfathered, but that this should not be an ongoing thing.

Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve the resolution authorizing an Assessing Department Internship to be filled by Mr. Todd BenDor, effective June 12, 2002 through August 2002 at a pay rate of $8.50 per hour, up to 40 hours per week.

WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the hiring of Mr. Todd BenDor, for the position of Assessing Department intern, and

WHEREAS, Mr. BenDor would serve in the position of Assessing intern from June 12, 2002 through August 2002, for up to 40 hrs. per week, at a pay rate of $8.50 per hour.

NOW, THEREFORE, BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorize the hire of Mr. Todd BenDor, to serve as Assessing Department intern, effective June 12, 2002 through August 2002, at a pay rate of $8.50 per hour, for up to 40 hrs. per week.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: Burhop.
ABSENT:        None.
ABSTAIN:       None.
MOTION CARRIED.

10.2     Motion to Approve the proposed Consent Judgment in the case of PittsfieldCharterTownship.

Supervisor Walter said that there were two minor changes made by Ray Davis, attorney for the Saline Schools: on p.3 he added to item 10 the sentence, “as well as case law interpreting these provisions,” and on p.9 Barbara Saxton was now correctly identified as interim superintendent.

Trustee Marine said that had experienced some confusion when this came up before the Board.  He said that when the Board went through the first reading and approval of this months ago, they had been told that it was essential that it be done quickly so that the construction of the schools could proceed.  He said that the construction of the schools has proceeded quite well, and to see this back before the Board simply amazed him.

Supervisor Walter said that this has been a long and difficult negotiation.  He said that there are important principles are being established, namely the township’s right to zoning.  He said that schools have often attempted to be totally exempt from any local control, and this will establish exactly what the relationship will be.

Trustee Marine said that his concern was with the presentation by the attorney as to the urgency of a document that obviously had no immediate urgency attached to it.

Supervisor Walter said that at the time it had been urgent that it get out on the table.  He said that there has been a lot of detailed work, but that both parties have been honoring it.

Clerk Lirones said that the urgency was for both sides to ratify the agreement, not the actual signing of the document.

Trustee Conner said that there was a potential for danger with that situation.  He said that a letter of intent would have sufficed for both sides to agree that they would work to complete the document to resolve the issues, but that he was not sure that there was such an agreement.

Supervisor Walter said that both the SalineSchools and PittsfieldTownship have operated in good faith, and that there has been a verbal agreement on the essential structure.

Clerk Lirones said that there has been more than good faith and that both the School Board and the Township Board had moved to approve this agreement in nearly its final draft.

Trustee Conner asked if there was an agreement of the bodies on the public record.

Supervisor Walter said yes.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the proposed Consent Judgment in the case of PittsfieldCharterTownship.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

10.3     Recommendation to Appoint Reverend Joe Summers as Commissioner to the Historical Commission, term June 23, 2002 through June 28, 2008.

Supervisor Walter said that he had worked with Reverend Summers on some land use regarding Letitia Byrd’s museum project, and that both he and Clerk Lirones had been very impressed with his ability to get things done.

Motion by Trustee Brostrom, supported Trustee Burhop, to approve the recommendation to appoint Reverend Joe Summers as Commissioner to the Historical Commission, term June 23, 2002 through June 28, 2008.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

10.4     Recommendation to Appoint Mary Ellen Wall to Historical Commission, term June 23, 2002 through June 23, 2008.

Trustee Burhop congratulated Mrs. Wall for being the one who actually got things moving with the railroads and the property.

Motion by Trustee Brostrom, supported by Trustee Burhop, to approve the recommendation to appoint Mary Ellen Wall to the Historical Commission, term June 23, 2002 through June 23, 2008.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

Trustee Marine thanked Loren Hansen for his service, and said that he has learned a lot from Mr. Hansen.  He welcomed Mary Ellen Wall aboard, and said that he is sure that he will learn as much from her as he did from Mr. Hansen.

11.0 Items from the Office of Public Safety

11.1     Receive Fire Department Incident Summary for the Month of April.

Motion by Clerk Lirones, supported by Trustee Conner, to receive the Fire Department Incident Summary for the month of April.
MOTION CARRIED.

11.2     Motion to Approve Clerk/Dispatcher Hire of Lori Lynn Cox, effective June 17, 2002.  Starting wage will be the beginning level wage for Clerical Dispatchers as provided by the Collective Bargaining Agreement.

Motion by Trustee Brostrom, supported by Trustee Burhop, to approve Clerk/Dispatcher hire of Lori Lynn Cox, effective June 17, 2002.  Starting wage will be the beginning level wage for Clerical Dispatchers as provided by the Collective Bargaining Agreement.
ROLL CALL VOTE:
AYES:             Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:        None.
ABSTAIN:     None.
MOTION CARRIED.

11.3     Receive Police Department Call Activity Statistical Report for month of May 2002.

Motion by Trustee Brostrom, supported by Trustee Burhop, to receive the Police Department call activity statistical report for month of May 2002.
MOTION CARRIED.

11.4     Motion to Approve Enrollment in EDMT 330 (Instruction Application of Media with Tech) for Officer Michael McVicker, with classes starting June 26, 2002 and ending August 16, 2002 at a cost of $381.00.

Trustee Marine said that the tuition reimbursement rate was at 50% but the amount requested was the full amount of the tuition cost.  He asked if it was a mistake or if the tuition was actually double that amount.

Supervisor Walter said that Human Resources Director Kristin Orlowski would need to be consulted for the answer to that.

Trustee Brostrom said that the same problem was present on the other enrollment request for Officer McVicker.

Supervisor Walter said that the request is for 50% of whatever the tuition is, so whichever number is wrong will be corrected.  He said that both of the enrollment requests for Officer McVicker will be looked into.

Motion by Trustee Brostrom, supported by Trustee Burhop, to approve enrollment in EDMT 330 (Instruction Application of Media with Tech) for officer Michael McVicker, with classes starting June 26, 2002 and ending August 16, 2002.
MOTION CARRIED.

11.5     Motion to Approve Reimbursement for Dispatcher Lois Brassow, for classes in Vietnam TV History, Intro to Education and Music through the Ages (at 50%) and Intermediate American Sign Language and Finger Spelling (at 100%) for total cost of $2,612.50.

Motion by Trustee Conner, supported by Clerk Lirones, to approve reimbursement for dispatcher Lois Brassow, for classes in Vietnam TV History, Intro to Education, Music through the Ages (at 50%), and Intermediate American Sign Language and Finger Spelling (at 100%) for a total cost of $2,612.50.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:        None.
ABSTAIN:     None.
MOTION CARRIED.

11.6     Motion to Approve Enrollment in class: English 408, at EasternMichiganUniversity, for Officer Michael McVicker, with class starting May 1, 2002 and ending June 24, 2002, total cost is $492.00.

Trustee Burhop questioned the dates of the classes, and said that he should almost be finished with this class.

Supervisor Walter said that these sometimes take a while to get sent over.

Trustee Burhop mentioned that the arithmetic needed to be corrected on this one.

Trustee Brostrom suggested that the motion be changed to indicate 50% of the tuition cost.

Supervisor Walter said that the number was not important right now because this is only a request for enrollment, not for tuition reimbursement.

Motion by Clerk Lirones, supported by Trustee Marine, to approve enrollment in class: English 408, at EasternMichiganUniversity, for Officer Michael McVicker, with class starting May 1, 2002 and ending June 24, 2002.
MOTION CARRIED.

12.0 Items from the Office of Municipal Services/Planning and Zoning

12.1     Receive Building Department Permit Summary for Month of May 2002.

Motion by Treasurer Skrobola, supported by Trustee Burhop, to receive the Building Department Permit Summary for the Month of May, 2002.
MOTION CARRIED.

12.2     Motion to Approve Great Lakes Waste/B.F.I. Rubbish Report and Pay the Bill in the amount of $48,854.85, for May 2002.

Treasurer Skrobola said that the township’s contract with the rubbish firm does not call for delaying pick-up for holidays.  He said the scheduled pick-up has been delayed several times, and that Great Lakes needed to be contacted in order to rectify the situation.

Trustee Burhop agreed.

Supervisor Walter said that on this most recent holiday everybody’s pick up time was scheduled back one day, due to staffing problems.

Treasurer Skrobola agreed and said that regardless of staffing problems, Great Lakes Waste had a contract that the people of the community relied upon.  He said the thing that impacted the most was the fact that most of the holidays fall on Mondays, a day in which there is no pick-up in PittsfieldTownship.

Clerk Lirones said that the last time that a contract had been established, Mr. Prymack had commented that the reason why there was no pick-up on Mondays was so that customers would not have to have their pick-up delayed.

Supervisor Walter said that there had been a number of unhappy residents and the situation needed to be taken care of.

Motion by Treasurer Skrobola, supported by Trustee Burhop, to approve the Great Lakes Waste/B.F.I. Rubbish Report and pay the bill in the amount of $48,854.85, for May 2002.
ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

12.3     Motion to Approve Resolution Authorizing the Promotion of Mr. Michael R. Yoder to the Position of Building Inspector, effective Wednesday June 12, 2002 at a starting salary of $37,515.00 per year.

Motion by Trustee Brostrom, supported by Clerk Lirones, to approve the resolution authorizing the promotion of Michael R. Yoder to the position of Building Inspector, effective Wednesday June 12, 2002, at a starting salary of $37,515.00.

WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the promotion and hire of Mr. Michael R. Yoder from the position of Housing Inspector to the position of Building Inspector, and

WHEREAS, Mr. Yoder meets the qualifications set forth in the Building Inspector job description and has successfully completed the pre-employment hiring process,

NOW, THEREFORE, BE IT RESOLVED, THAT the Pittsfield Charter Township Board of Trustees authorize the hire of Mr. Michael R. Yoder, to serve in the position of Building Inspector, effective Wednesday, June 12, 2002, at a starting salary of $37,515.00 per year.

ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

12.4     Motion to Adopt Resolution of Approval for 2nd Reading for RZ #02-02, Praedium Group, Inc.

Motion by Clerk Lirones, supported by Treasurer Skrobola, to adopt the resolution of approval for 2nd reading for RZ #02-02, Praedium Group, Inc. (see attachment #1).

WHEREAS, the Pittsfield Township Planning Commission after public hearing and study of the above petition, recommends that the Pittsfield Township Board approve RZ #02-02 Praedium Group, Inc.; and

WHEREAS, the Washtenaw County Metropolitan Planning Commission has recommended approval with the condition that the petitioner and Township consider a PUD district for the site; and

WHEREAS, the applicant did not want to apply for a PUD district for this site

NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Township Board approves second reading of RZ #02-02 an ordinance to amend the Pittsfield Township Zoning Map for property located at tax parcel #L12-26-200-006 from Agricultural (AG) to Low Density Multi Family Residential (R-2B).

ROLL CALL VOTE:
AYES: Brostrom, Burhop, Conner, Lirones, Marine, Skrobola, Walter.
NAYS:            None.
ABSENT:       None.
ABSTAIN:     None.
MOTION CARRIED.

13.0 Items from the Parks & Recreation Department

14.0 Unfinished Business

15.0 New Business

16.0 Public Comment II-none.

17.0 Adjournment - by Supervisor Walter at 9:05 p.m.

_____________________________
Arianne Garza
Recording Clerk
Pittsfield Charter Township

_____________________
Christina L. Lirones, Clerk
PittsfieldCharterTownship

____________________
James R. Walter, Supervisor
PittsfieldCharterTownship

MINUTES APPROVED AS CORRECTED AT THE PITTSFIELD CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING HELD ON JUNE 25, 2002.