Pittsfield Charter Twp, Michigan

APPROVED

Minutes of a Regular Meeting
Pittsfield Charter Township Board of Trustees, October 22, 2002
E.A. Jackson Morris Hall, The Robert A. Lillie Service Center
6201 W. Michigan Avenue, Ann Arbor, Michigan 48108

Members Present: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.

Members Absent: Burhop.

Others Present: Arianne Garza (Recording Clerk), Mary Lirones, Judith Walter, Stephen Polsinelli, Keith Siegert, Chris Siegert, Mark Spencer, Larry Goss.

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1.0 Call Meeting to Order
Supervisor Walter called the meeting to order at 7:30 p.m., a quorum was present.

2.0 Pledge of Allegiance led bySupervisor Walter.

3.0 Roll Call – Present:Brostrom, Conner, Lirones, Marine, Skrobola, Walter. Absent: Burhop.

4.0 Open Meetings Act/Public Comment I

5.0 Public Hearings/Presentations

5.1 Public Hearing regarding the Establishment of a Street Lighting Special Assessment District for Crystal Creek Subdivision Phase III, Lots 104-167.

Supervisor Walter opened the public hearing. There were no comments.

Motion by Treasurer Skrobola, supported by Clerk Lirones, to close the public hearing regarding the establishment of a Street Lighting Special Assessment District for Crystal Creek Subdivision Phase III, Lots 104-167.

MOTION CARRIED.

5.2 Awarding of Certificate of Merit to Mr. Matt Siegert.

Supervisor Walter said it is not often that young people in the community get involved in projects to protect the environment. He said that the Board wanted to give Mr. Matt Siegert special recognition and present him with certificate of meritorial citizenship.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to award a certificate of merit to Mr. Matt Siegert.

WHEREAS, Matt Siegert, a resident of Pittsfield Charter Township, recently completed an Eagle Scout Project to protect the quality of creeks and rivers in our community; and

WHEREAS, the volunteers Matt organized contributed 160 person hours, not only in labeling 63 storm drains, but also in educating residents on how to prevent pollution of streams and rivers; and

WHEREAS, the Board welcomes the voluntary contributions by individuals, organizations, and neighborhoods, to improving the health and welfare of our community;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby recognizes the excellent water protection project conducted by resident Matt Siegert in April 2002, by awarding him a certificate of meritorious citizenship.

MOTION CARRIED.

Supervisor Walter presented the certificate to Matt’s parents, Keith and Chris Siegert, who accepted it in Matt’s honor.

Keith Seigert, Matt’s father, said that Matt would have loved to have come, but was away at Western Michigan University studying Engineering.

Trustee Conner asked if he was specializing in Environmental Engineering.

Mr. Siegert said that he had not yet decided on an area of specialty.

Clerk Lirones said that Matt had done a great job on this project and his help was greatly appreciated.

6.0 Approval of Minutes

6.1 Request to Approve the Minutes of the Regular Board Meeting held on October 8, 2002.

Trustee Brostrom said on page 3, 3rd paragraph from the bottom, it should read “stake” not “sake”. On page 4, it should read “…those numbers did not relate to what he knows.” On page 14 Clerk Lirones’ name has extra “l”, and on page 15 it should read “…that the recommendation...,” and the final line should read “…from the agenda…” On page 16 he said it should say that Mr. Croasdill has a small farm, and on page 17 it should say that the land to the north is six dwelling units per acre. On page 19, Mr. Anderson said that they “had not applied for utilities”. On page 21, 1st line, it should read, “Clerk Lirones said that a statement had been made…”, and on page 25 Donna Olmachenski had said that “she wanted to state for the record”.

Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve the minutes of the regular Board meeting held on October 8, 2002, as corrected.

MOTION CARRIED.

7.0 Consent Agenda

8.0 Items from the Treasurer

9.0 Items from the Clerk

9.1 Receive Control Account Report for the month of September 2002.

Motion by Trustee Marine, supported by Treasurer Skrobola, to receive the control account report for the month of September 2002.

MOTION CARRIED.

9.2 Request to Approve Resolution #2 re: Establishment of a Street Lighting Special Assessment District for the Crystal Creek Subdivision Phase III, Lots 104-167.

Motion by Trustee Conner, supported by Trustee Brostrom, to approve Resolution #2 regarding the establishment of a Street Lighting Special Assessment District for the Crystal Creek Subdivision Phase III, Lots 104-167. (See Attachment #1)

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

9.3 Request for Action re: Resolution Placing Crystal Creek Subdivision Phase III, Lots 104-167 Special Assessment District on the 2002 Tax Roll.

Motion by Trustee Marine, supported by Clerk Lirones, to place the Crystal Creek Subdivision Phase III, Lots 104-167 Special Assessment District in the 2002 Tax Roll. (See Attachment #2)

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

9.4 Request Approval for Payment of the Payables, checks 40321-40501, in the amount of $407,264.75.

Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve payment of the payables, checks 40321-40501, in the amount of $407,264.75.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

10.0 Items from the Supervisor/Assessor

10.1 Motion to Approve the Retention of David Williamson of Post, Smith, Lutz, and Ziel LLP to review Utility Department Operations at a cost not to exceed $7,600.00.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the retention of David Williamson of Post, Smith, Lutz, and Ziel LLP to review Utility Department Operations at a cost not to exceed $7,600.00.

Trustee Conner asked what the objective was for this in terms of operations.

Supervisor Walter said that the top two positions in the Utilities Department were currently vacant and being contracted out. He said that there had been trouble finding people to fill these positions and information is needed to know how to structure the positions in order to be financially and operationally sound.

Trustee Marine said that what Mr. Williamson was actually going to do had not been explained. He asked about any information collected from people who had interviewed for the positions and exit interviews from the people who had left these positions. He asked if other jurisdictions had been contacted, and if information from the compensation study could be useful. He said that $7,600.00 seemed like a large sum to pay for an evaluation without first exploring other options.

Trustee Conner pointed out that it was “not to exceed” $7,600.00.

Clerk Lirones said that all of the above mentioned things had been done, and still more is needed. She said that the some of the candidates were asking up to $30,000-$40,000 more that what the position was advertised for, and that this analysis is needed to find out whether the job description or the salary offered should be different.

Supervisor Walter said that expert advice is needed on how to structure the department. He said that the current management structure may not be appropriate for this type of department. He said that information is needed about the appropriate amount of contracted and in-house work, as well as what kind of work force would best complement the desired structure. He said that the Clerk, Treasurer, and he, had all thought that this would be money well spent.

Treasurer Skrobola expressed his agreement with Supervisor Walter’s comments. He said that this is a modest amount to spend for the effort that is being asked.

Trustee Brostrom said that certified public accountants have much experience in this field.

Supervisor Walter said that Trustee Marine’s point about the compensation study was well taken, but that one of Mr. Nottley’s difficulties with the Utilities Department had been that the job descriptions didn’t match what was actually being done.

Trustee Conner asked for the study’s targeted completion date.

Treasurer Skrobola said as soon as possible, hopefully within a month.

Trustee Conner asked if the township was comfortable with the current contracted employees.

Supervisor Walter said that the Utilities Department is functioning but, while Phil Maly has done an excellent job as Interim Director, he has a prior commitment to Ayres-Lewis, and he does not have an S1 Operator’s License, which meant the township also had to contract with Dick White for that.

Clerk Lirones said that when employees left, exit interviews had been done. It had been determined that Mr. Lang had felt he did not have enough engineering experience, and Mr. Jeske had encountered some trouble selling his former house.

Trustee Conner asked if it is expected that candidates will have experience with water and sewer treatment facilities.

Supervisor Walter said that the candidates have a clear idea about the kinds of things that are expected of them and are given a tour of the facilities beforehand. He added that while the township has only a distribution system, it is still busy enough that a candidate would need a certain level of capability to handle it.

Trustee Marine said that he does not really know what Mr. Williamson will do that is different from what has already been done. He said that he did not feel confident that enough had been done internally to correct this before deciding to pay someone else to figure out what is wrong.

Supervisor Walter said that it is more efficient to use consultants because they have expertise and information more readily available. He said that the amount of time and effort to do this in-house would surpass the amount that will be paid to Mr. Williamson, who has experience with several utilities.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Skrobola, Walter.
NAYS: Marine.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

10.2 Motion to Approve Resolution Authorizing an Agreement with BS&A Software of Michigan to Enable Public Access to Data Records.

Trustee Brostrom asked about controlling who gets access to what information.

Supervisor Walter said that all of the data involved is already public information. He added that since the information on line would only be a report, and not an actual link to the system, the security of township records was not an issue.

Treasurer Skrobola said that only the information that is already available at the counter will be available on the website.

Trustee Brostrom said that while it seemed rather expensive, he thought the amount was well worth it. He asked if there were plans to advertise this service.

Treasurer Skrobola said that information will be sent out with the tax bills.

Trustee Conner asked if the extent of the security testing was known.

Treasurer Skrobola said he did not know the answer to that, but that he had worked with BS&A for 6 or 7 years. He said that in his opinion they are the best governmental software producer in the state.

Trustee Marine asked if it was in the township’s best interest to lease this service rather than to buy it because of the uncertainty of the future of this type of software.

Treasurer Skrobola said that was correct. He said that part of the decision had to do with the stability of the current website, and that it is more economical to lease.

Trustee Conner asked how often the online record would be updated.

Treasurer Skrobola said that in his department it would be updated daily.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the resolution authorizing an agreement with BS&A Software of Michigan to enable public access to data records.

WHEREAS, the continued expansion of township services requires increasing availability of access to township data for the residents, and

WHEREAS, BS&A Software, a software vendor with whom the township has regularly done business, can offer the necessary program to make data publicly accessible at a reasonable cost, and

WHEREAS, BS&A Software will retain the software and host the data in their East Lansing offices at $4,000.00 per year.

NOW, THEREFORE, BE IT RESOLVED THAT, the Pittsfield Charter Township Board of Trustees authorizes and agreement with BS&A Software to host the Public Record Data System for the annual fee of $4,000.00.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

11.0 Items from the Office of Public Safety

11.1 Receive Police Department Call Activity Statistical Report for the month of September 2002.

Motion by Trustee Conner, supported by Trustee Marine, to receive the Police Department Call Activity Statistical Report for the month of September 2002.

MOTION CARRIED.

11.2 Receive Police Department Incident Report for the months of July through September 2002.

Motion by Trustee Conner, supported by Trustee Brostrom, to receive the Police Department Incident Report for the months of July through September 2002.

MOTION CARRIED.

11.3 Request Approval for Reimbursement of $120.75 for class: EDMT 330 (50%), for Officer Mike McVicker.

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve reimbursement of $120.75 for class: EDMT 330 (50%), for Officer Mike McVicker.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

11.4 Request Approval for Diversity Training Program and to contract with the National Conference for Community and Justice at a cost of $3,850.00, to be charged to account #301-960.

Motion by Trustee Conner, supported by Clerk Lirones, to approve a diversity training program and to contract with the National Conference for Community and Justice at a cost of $3,850.00, to be charged to account #301-960.

Trustee Conner asked how many people will be trained.

Supervisor Walter said he believed it was training for the whole department.

Trustee Brostrom asked if there would be a follow up for this training to see if it has been effective.

Clerk Lirones said that the memo indicates the implementation of a plan to sustain the diversity effort in the future.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

11.5 Request Approval to Repair Fire Apparatus – Tower 2 from R&R Fire Truck Repair at a cost of $7,900.00, to be charged to account #336-863 – Vehicle Maintenance and Repairs.

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve the repair of Fire Apparatus – Tower 2 from R&R Fire Truck Repair at a cost of $7,900.00, to be charged to account #336-863 – Vehicle Maintenance and Repairs.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

11.6 Request Approval to Purchase Police Tactical Equipment from the following vendor: Quartermaster, Argus Supply Company, and Adirondack Direct, for a total cost of $2,425.07, to be charged to account #301-741.

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve the purchase of Police Tactical Equipment from the following vendor: Quartermaster, Argus Supply Company, and Adirondack Direct, for a total cost of $2,425.07, to be charged to account #301-741.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.0 Items from the Office of Municipal Services/Planning and Zoning

12.1 Request to Approve Enrollment in Business 101 (100%), Geography (100%) and Philosophy (50%), from September 3, 2002 to December 19, 2002, for Jeff Keown.

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve enrollment in Business 101 (100%), Geography (100%), and Philosophy (50%), from September 3, 2002 to December 19, 2002, for Jeff Keown.

MOTION CARRIED.

12.2Request to Approve Proposed Ordinance #253 to Amend Ordinance #170 [2^nd Reading].

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve proposed Ordinance #253 to amend Ordinance #170 [2^nd Reading].

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.3 Request to Approve Resolution to set Utility Installation Fees.

Motion by Treasurer Skrobola, supported by Trustee Marine, to adopt a resolution to set utility installation fees (See Attachment #3).

Supervisor Walter said that this will not take effect until the ordinance does.

Clerk Lirones said that 30 days after the date of publication seemed like a long time to wait for the fees to go into effect, and asked if that was correct.

Mark Spencer, Senior Planner, said it was stated this way in the Utilities Ordinance.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.4 Request to Approve Resolution to Adjust Utility Installation Fee Account for USW 98-14 Stonebridge VIII.

Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve the resolution to adjust the Utility Installation Fee Account for USW 98-14 Stonebridge VIII.

WHEREAS, the Pittsfield Charter Township Board of Trustees has a strong interest in recovering the cost to review, inspect, and manage the installation of underground utilities, and

WHEREAS, the Township has worked extensively to justify all invoices for the above account, and

WHEREAS, Boulder Development has disputed invoices totaling $2,445.37 and paid all other outstanding invoices owed to the Township, and

WHEREAS, the Township Board believes it should not incur any additional expenses to collect the outstanding $2,445.37.

NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Charter Township Board approves the adjustment of the utility installation account (USW 98-14) for $2,445.37.

Supervisor Walter said that this represents a serious victory for the township because there have been two subdivisions that have accumulated large arrears in their USW accounts. He said that through diligent work by the staff the township was able to get a major portion of this paid. He said that he believed it would be prudent to accept this rather than to spend more money to try to collect more.

Clerk Lirones agreed.

Trustee Marine said that according to the memo there had been some question as to how much money was actually owed.

Mark Spencer, Senior Planner, said there had been some gaps in the invoicing and reporting policies, but that these have since been tightened up to prevent discrepancies in the future.

Trustee Conner said he was concerned that some people had the notion that they could run a tab with the township.

Mr. Spencer said that one of the problems was that a large debt could be incurred very quickly. He said that the prior time lag with the invoicing had sometimes created a snowball effect. He added that increased fees will put more money in to the accounts so that they will not accumulate debts as quickly.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.5 Request to Approve Resolution for Approval of an Ordinance to Amend the Pittsfield Charter Township Zoning Ordinance RZ #02-10 Niculcea [2^nd Reading].

Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve the resolution for approval of an ordinance to amend the Pittsfield Charter Township Zoning Ordinance RZ #02-10 Niculcea [2^nd Reading]. (See Attachment #4)

WHEREAS, the Pittsfield Township Planning Commission held a public hearing on the petition on September 5, 2002, considered comments presented or submitted by the public, and made findings on the matter; and

WHEREAS, the Planning Commission recommended to the Pittsfield Township Board of Trustees that the request to rezone the property in RZ #02-10 from Agricultural (AG) to Residential Office (RO) be approved; and

WHEREAS, The Washtenaw County Metropolitan Commission has waived its right to review this amendment,

NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Charter Township Board of Trustees approves second reading of RZ #02-10, an ordinance to amend the Pittsfield Township Zoning Map for property located at tax parcel #L-12-30-200-006 from Agricultural (AG) to Residential Office (RO).

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.6 Request to Approve Resolution for Approval of an Ordinance to Amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-09 Arbor Oaks [2^nd Reading].

Trustee Marine asked if Adam Ponte owned any of this land.

Supervisor Walter said that he used to own both the Patti/Issa and the Arbor Oaks parcels and the current property owners had asked him to speak at the October 8, 2002 board meeting. He said that he has a land contract in one of the parcels, which may be his only possible connection.

Mark Spencer, Senior Planner, said that the land contract may be for all three parcels.

Motion by Trustee Conner, supported by Trustee Brostrom, to approve the resolution for approval of an ordinance to amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-09 Arbor Oaks [2^nd Reading]. (See Attachment #5)

WHEREAS, the Pittsfield Township Planning Commission held a public hearing on the petition on August 15, 2002, considered comments presented or submitted by the public and made findings on the matter; and

WHEREAS, the Planning Commission recommended to the Pittsfield Township Board of Trustees that the request to rezone the property in RZ #02-09 from Agricultural (AG) to Single Family Suburban Residential (R-1B) not be approved; and

WHEREAS, the Planning Commission recommended the Pittsfield Township Board of Trustees rezone the property in RZ #02-09 from Agricultural (AG) to Single Family Rural Non-Farm Residential (R-1A); and

WHEREAS, The Washtenaw County Metropolitan Planning Commission has waived its right to review this amendment,

NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Township Board of Trustees denies the request to rezone the property in RZ #02-09 from Agricultural (AG) to single Family Suburban Residential (R-1B), and

BE IT FURTHER RESOLVED, that the Pittsfield Township Board of Trustees approves second reading of RZ #02-09 an ordinance to amend the Pittsfield Township Zoning Map for property located at tax parcels #L12-26-300-003, #L12-26-300-016 from Agricultural (AG) to Single Family Rural Non-Farm Residential (R-1A).

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.7 Request to Approve Resolution for Approval of an Ordinance to Amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-12 Burton-Katzman [2^nd Reading].

Motion by Trustee Conner, supported by Trustee Brostrom, to approve the resolution for approval of an ordinance to amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-12 Burton-Katzman [2^nd Reading]. (See Attachment #6)

WHEREAS, the Pittsfield Township Planning Commission held a public hearing on the petition on September 19, 2002, considered comments presented or submitted by the public, and made findings on the matter; and

WHEREAS, the Planning Commission recommended to the Pittsfield Township Board of Trustees that the request to rezone the property in RZ #02-12 from Agricultural (AG) to Low Density Multiple Family Residential (R2-B) be approved; and

WHEREAS, the Washtenaw County Metropolitan Planning Commission has waived its right to review township rezoning amendments;

NOW, THEREFORE, BE IT RESOLVED, that the township Board approves second reading of RZ #02-12 an ordinance to amend the Pittsfield Township Zoning Map for property located at tax parcel #l-12-26-200-005 from Agricultural (AG) to Low Density Multiple Family Residential (R-2B).

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.8 Request to Approve Resolution for Approval of an Ordinance to Amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-11 Byrd [2^nd Reading].

Motion by Trustee Brostrom, supported by Treasurer Skrobola, to approve the resolution for approval of an ordinance to amend the Pittsfield Charter Township Zoning Ordinance, RZ #02-11 Byrd [2^nd Reading]. (See Attachment #7)

WHEREAS, the Pittsfield Township Planning Commission held a public hearing on the petition on September 5, 2002, considered comments presented or submitted by the public and made findings on the matter; and

WHEREAS, The Washtenaw County Planning Commission has waived its right to review this amendment;

NOW, THEREFORE, BE IT RESOLVED, that the township Board approves second reading of RZ #02-11, an ordinance to amend the Pittsfield Township Zoning Map for property located at tax parcel #L-12-08-250-016 from Agricultural (AG) to Residential Office (RO).

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.9 Request Approval of Proposed Amendments to Ordinance #38, ZOA 02-169 [1^st Reading].

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the proposed amendments to Ordinance #38, ZOA 02-169 [1^st Reading].

Mark Spencer, Senior Planner, went over the proposals stated in the memo that he had submitted to the Board.

Supervisor Walter said that it was important to have the separation between group day care homes, but asked if 1500 ft. was a bit excessive.

Mr. Spencer said that is the State standard.

Supervisor Walter said that this issue may need to be revisited if it causes a hardship.

Trustee Marine asked what garden nurseries were and why they are being taken out of the Agricultural district.

Mr. Spencer said that they are retail outlets that grow little, if anything, on site. He said that true nurseries that grow on site will still be allowed in the Agricultural district.

Trustee Marine asked if the 10% mentioned in section 2.02 of his memo was referring to density transfers.

Mr. Spencer said yes, this will give some value to steep slope and wetland areas, encourage preservation, and protect the township from lawsuits.

Trustee Conner asked if there was a separate signage ordinance.

Mr. Spencer said that Article 53 of the Zoning Ordinance was on signs.

Trustee Conner asked if that would be updated soon.

Mr. Spencer said yes.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.10 Request Approval of an Ordinance to Amend Ordinance #56, Subdivision Ordinance [2nd Reading].

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve an ordinance to amend Ordinance #56, Subdivision Ordinance [2^nd Reading].

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.11 Request Approval of Resolution for Authorization to select a Carpet Cleaning Contract for the Pittsfield Charter Township Administration Building, from Dailey’s Carpet Cleaning at a cost of $1,555.04.

Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve the resolution for authorization to select a carpet cleaning contract for the Pittsfield Charter Township Administration Building, from Dailey’s Carpet Cleaning at a cost of $1,555.04.

WHEREAS, the township has a need for carpet cleaning, and

WHEREAS, the township has collected four bids on the proposed carpet cleaning and has found a fair and reasonable price,

NOW, THEREFORE, BE IT RESOLVED, that the Township Building and Grounds Official be authorized to accept a contract with Dailey’s Carpet Cleaning to clean the carpets at 6201 W. Michigan Avenue at a cost of $1,555.04.

Trustee Conner asked if the whole building would be cleaned.

Supervisor Walter said yes.

Trustee Marine asked if the Dailey’s Carpet Cleaning had been used before or if anyone was familiar with their work.

Supervisor Walter said that Kurt Weiland, Building Official, had picked them out.

Trustee Brostrom asked if this amount was annually budgeted.

Supervisor Walter said that it was included in the budget for building maintenance.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.12 Request Approval of a Resolution for Authorization for the Balancing of the HVAC System at the Pittsfield Charter Township Administration Building, with MCMI, not to exceed $5,900.00

Motion by Clerk Lirones, supported by Treasurer Skrobola, to approve a resolution for authorization for the balancing of the HVAC system at the Pittsfield Charter Township Administration Building, with MCMI, not to exceed $5,900.00.

WHEREAS, the township has a need for the balancing of the HVAC System, and

WHEREAS, the township has a fair and reasonable price,

NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to enter into a time and materials agreement with MCMI not to exceed $5,900.00 without further authorization by the Supervisor.

Trustee Marine asked why the township would want to hire MCMI to repair this if they were the ones that had originally installed it incorrectly.

Mark Spencer, Senior Planner, said that there had been some shortcuts made on the installation of the system but only because the previous administration had asked for it to be done that way.

Trustee Marine said that there should have been multiple bids submitted and summarized in the memo to the Board.

Clerk Lirones said that it is possible that there are not many contractors that can do this particular job.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.13 Request Approval of a Resolution for Authorization to Install Combustion Air in the Boiler Room at the Pittsfield Charter Township Administration Building, with Goyette Mechanical not to exceed $4,995.00

Motion by Trustee Brostrom, supported by Clerk Lirones, to adopt a resolution for authorization to install combustion air in the boiler room at the Pittsfield Charter Township Administration Building, with Goyette Mechanical not to exceed $4,995.00.

WHEREAS, the township has a need for the installation of combustion air in the boiler room, and

WHEREAS, the township has a fair and reasonable price,

NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to accept a contract with Goyette Mechanical for a price not to exceed $4,995.00

Trustee Conner asked if this was a violation of the mechanical code.

Clerk Lirones said yes.

Trustee Marine said that this also did not include multiple bids in the corresponding memo.

Supervisor Walter pointed out that this is the current mechanical maintenance contractor.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.14Request Approval of a Resolution for Authorization to Renew the Snow Removal Contract for the 2002-2003 Winter Season, with A-1 Lawn Care at a fair and reasonable price.

Motion by Clerk Lirones, supported by Trustee Conner, to adopt a resolution for authorization to renew the snow removal contract for the 2002-2003 winter season, with A-1 Lawn Care at a fair and reasonable price.

WHEREAS, the township has a need for a snow removal contractor to assist staff with snow removal and salting of parking lots and sidewalks, and

WHEREAS, the township has a fair and reasonable price,

NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to accept a contract with A-1 Lawn Care for snow removal services for the 2002-2003 winter season.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.15Request Approval of a Resolution for Authorization to Select a Contract to Perform a Structural Building Review & Recommendation for the Wilson Farm, with Cummins & Barnard for a total amount of $5,400.00.

Supervisor Walter said that in regards to a question that had been raised at the last meeting, the payments for the Sutherland Wilson Farm are being paid out of what is known as “debt service” in the budget.

Trustee Marine asked if the list of structural problems received last year was different than what is being contracted for now.

Clerk Lirones said that the previous list was a superficial review that included a larger range of problems than simply structural. She said that this study would be done by structural engineers.

Motion by Clerk Lirones, supported by Trustee Marine, to adopta resolution for authorization to select a contract to perform a structural building review & recommendation for the Wilson Farm, with Cummins & Barnard for a total amount of $5,400.00.

WHEREAS, the township has a need for a structural engineering study of the Wilson Farm, and

WHEREAS, the township has received two bids on the proposed work and have found a fair and reasonable price,

NOW, THEREFORE, BE IT RESOLVED, that the Township Supervisor be authorized to accept a contract with Cummins & Barnard for the amount of $5,400.00.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

12.16 Request Approval of a Resolution Authorizing the hire of Jayda T. Sanford to the position of Planning and Zoning Intern, at a starting wage of $8.50 per hour, up to 30 hours per week effective October 23, 2002 through April 30, 2003.

Motion by Treasurer Skrobola, supported by Clerk Lirones, to approve a resolution authorizing the hire of Jayda T. Sanford to the position of Planning and Zoning Intern, at a starting wage of $8.50 per hour, up to 30 hours per week effective October 23, 2002 through April 30, 2003.

WHEREAS, the Pittsfield Charter Township Board of Trustees would like to authorize the hiring of Ms. Jayda T. Sanford, for the position of Planning Department Student Intern; and

WHEREAS, Ms. Jayda T. Sanford would serve in the position of Planning Department Student Intern, from October 23, 2002 through April 30, 2003 for up to 30 hours per week, at a pay rate of $8.50 per hour,

NOW, THEREFORE, BE IT RESOLVED, that the Pittsfield Charter Township Board of Trustees authorize the hire of Ms. Jayda T. Sanford, to serve as the Planning Department Student Intern, effective October 23, 2002 through April 30, 2003, at a pay rate of $8.50 per hour, for up to 30 hours per week.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

13.0 Items from the Parks & Recreation Department

13.1 Request Approval to change the current work status of Brad Kwiatkowski, Parks and Maintenance Seasonal Employee, to Parks Causal Employee, effective November 4, 2002.

Motion by Trustee Conner, supported by Trustee Marine, to approve to change the current work status of Brad Kwiatkowski, Parks and Maintenance Seasonal Employee, to Parks Causal Employee, effective November 4, 2002.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

13.2 Request Approval to hire Langworthy, Strader, LeBlanc & Associates, Inc. to prepare an amendment to the Parks & Recreation Five Year Master Plan, to meet State of Michigan Department of Natural Resources requirements for state and federal grant funding not to exceed amount of $4,200.00 to be charged to account #208-816.000.

Motion by Treasurer Skrobola, supported by Trustee Brostrom, to approve the hire of Langworthy, Strader, LeBlanc & Associates, Inc. to prepare an amendment to the Parks & Recreation Five Year Master Plan, to meet State of Michigan Department of Natural Resources requirements for state and federal grant funding not to exceed amount of $4,200.00 to be charged to account #208-816.000.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

13.3 Request to Approve Granting of Prolonged Illness Leave for Mr. Ken Pluff, Parks and Maintenance Technician, from September 30, 2002 – October 10, 2002.

Motion by Clerk Lirones, supported by Trustee Marine, to approve granting a prolonged illness leave for Mr. Ken Pluff, Parks and Maintenance Technician, from September 30, 2002 – October 10, 2002.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

14.0 Unfinished Business

15.0 New Business

15.1 Motion to Approve the Re-appointment of Treasurer Robert J. Skrobola to the Huron Utilities Authority Board, appointment to expire December 31, 2008.

Motion by Clerk Lirones, supported by Trustee Brostrom, to approve the re-appointment of Treasurer Robert J. Skrobola to the Huron Utilities Authority Board, appointment to expire December 31, 2008.

ROLL CALL VOTE:
AYES: Brostrom, Conner, Lirones, Marine, Skrobola, Walter.
NAYS: None.
ABSENT: Burhop.
ABSTAIN: None.
MOTION CARRIED.

16.0 Public Comment II-none.

Clerk Lirones reminded the Board members of the work session scheduled for October 28, 2002.

Supervisor Walter added that between 5:30 p.m. and 7:00 p.m. on the same evening there will be a public open house regarding the Access Management.

17.0 Adjournment by Supervisor Walter at 9:20p.m.

_____________________________
Arianne Garza, Department Assistant
Recording Clerk
Pittsfield Charter Township

_____________________________
Christina L. Lirones, ClerkPittsfield Charter Township

__________________________
James R. Walter, Supervisor
Pittsfield Charter Township

MINUTES ARE APPROVED, AS CORRECTED, AT THE PITTSFIELD CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING HELD ON NOVEMBER 12, 2002