Requesting Public Documents

Many public documents, such as minutes, agenda, property assessments, maps, and ordinances, are available on this web site.

The following are available for sale at the Township Treasurer's Office (734/822-3140): Zoning Map, Zoning Ordinance, Land Development Standards, Subdivision Ordinance, Comprehensive Plan, and Township Street Map.

Other records, such as voter lists and site plans, may be requested by mail or by fax, using the Request Form.

Click here to download and print the form for requesting a public document.

The form may be viewed using the free Adobe Reader software available at http://www.adobe.com/products/acrobat/readermain.html

Procedures and Guidelines to Recover Costs Associated with Extended Information Requests Subject to the Freedom of Information Act

Whereas, the Freedom of Information Act allows public bodies to recoup the actual costs associated with fulfilling requests for information, and describes the method of calculation in Section 4, Subsection 3, and,
Whereas, the FOIA Act further states in Section 4, Subsection 3 that “A fee shall not be charged for the cost of search, examination, review, and the deletion and separation of exempt from non-exempt information… unless failure to charge a fee would result in unreasonably high costs to the public body because of the nature of the request in the particular instance, and the public body specifically identifies the nature of these unreasonably high costs. A public body shall establish and publish procedures to implement this subsection,” and
Whereas, the Pittsfield Charter Township FOIA coordinator determines costs based on current costs of materials, postage, and current wages, and charges a fee for search and review as described in Section 4, Subsection (3) if the search and review exceeds half an hour, and bases the charge on the prevailing wage of the lowest paid employee capable of retrieving the documents requested, and,
Whereas, the current fee schedule is presented on the FOIA Request Form,

Now, therefore be it resolved, that the Board of Trustees of Pittsfield Charter Township formally adopts the current policy and the fee schedule attached to this resolution, and authorizes the FOIA Coordinator to review and update the fee schedule as needed based on the cost of current materials, postage, and prevailing wages, and will continue to publish this or any future fee schedule as follows: By placing it on the Pittsfield Charter Township website, and by placing it at the designated posting location in the Township, which is located at the Administration Building.